Personal Assistant

2 weeks ago

Ely CB EX, United Kingdom Oil & Gas Measurement Ltd Full time

The role will focus on providing administrative support to the Managing Director (MD) and to be the point-of-contact between the MD and clients, screening and directing phone calls and distribute correspondence. Handling requests and queries appropriately.

Main Duties & Responsibilities

· be the first point of contact with people from both inside and outside the organisation.

· devise and maintain office systems, including data management and filing.

· arrange travel, visas and accommodation.

· screen phone calls, enquiries and requests, and handle them when appropriate.

· meet and greet visitors at all levels of seniority.

· organise and maintain diaries and make appointments.

· deal with incoming emails and post, corresponding on behalf of the MD if needed.

· carry out background research and present findings.

· produce documents, briefing papers, reports and presentations.

· analyse and process staff expenses and company credit card expenditure, reconcile petty cash and provide expenditure and income details to third party accountant for financial accounts.

· Provide third party accountant payroll details prior to pay run on a monthly basis; new starters, leavers, changes in salary and/or tax codes, changes in address as well as providing primary data input for payment system.

· organise and attend meetings and ensure the manager is well prepared for meetings.

· carry out regular stock checks and ensure replenishment of stationery, stamps, kitchen sundries and other supplies.

· liaise with clients, suppliers and other staff.

· always maintain confidentiality.

Being familiar with the work environment and processes of an R&D and Product Development team of scientists and engineers is an advantage.

Qualifications

  • Administrative experience and strong organizational skills as a Personal Assistant
  • Proficiency in Microsoft Office and Google Suite
  • Data entry and clerical experience
  • Excellent phone etiquette and typing skills

Job Types: Full-time, Permanent

Pay: £30,000.00-£32,000.00 per year

Benefits:

  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Free parking
  • On-site parking
  • Private medical insurance
  • Sick pay

Ability to commute/relocate:

  • Ely CB7 4EX: reliably commute or plan to relocate before starting work (required)

Experience:

  • Personal Assistant: 4 years (required)

Work authorisation:

  • United Kingdom (required)

Work Location: In person

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