Stock Reconciliation Controller

PURPOSE:

The Stock Reconciliation Controller plays a key role within Peppermint's Stock team, ensuring stock and financial data is accurate across festivals, venues and major live events. This role is responsible for processing stock reports, investigating stock variances, matching supplier invoices to purchase orders and supporting the reconciliation of each event to deadline.

The role helps protect event GP accuracy and provides the financial visibility needed for operational and commercial decision-making. Working alongside suppliers, Finance and onsite stock teams, this role ensures that every event is closed correctly and transparently. It also supports sustainability reporting by gathering stock waste and impact data in partnership with our sustainability consultants, A Greener Future.

WHO WE'RE LOOKING FOR:

We're looking for a logical, organised and reliable person who enjoys working with spreadsheets, numbers and structured processes. You don't need to be an accountant, but you must be confident handling data and spotting inconsistencies. You take pride in accuracy and enjoy solving problems to make things add up correctly.

This is a great opportunity for someone with stock, finance admin, logistics support or operational data experience who wants to build a long-term career in stock operations.

WHO WE ARE:

Peppermint is a multi-award-winning events business, founded in 2003 by Alex Brooke and Adam Hempenstall - passionate in providing first-class bars and drinks-led solutions to the UK's greatest events & venues. Today, Peppermint services over 50 events and venues every year and has developed long-standing relationships with the likes of AEG, IMG, Live Nation. Events include BST Hyde Park, Camp Bestival, Mighty Hoopla, Hyde Park Winter Wonderland, All Points East, Lytham, Rewind festivals and many more.

CORE ACCOUNTABILITIES:

• Event Stock Reconciliation
• Process stock reconciliation files for festivals and venues
• Match stock usage, deliveries and returns against sales data
• Work with onsite stock teams to validate opening & closing stock figures
• Ensure all stock documents are complete, accurate and properly filed
• Submit reconciliations to deadline as part of the post-event process

Supplier Invoice & Credit Management

• Match supplier invoices to purchase orders and delivery notes
• Track missing/short stock and request credits from suppliers
• Follow up on outstanding queries until resolved
• Maintain accurate records of supplier correspondence and credit notes
• Work with Finance to ensure supplier accounts are accurate and up to date

Variance Investigation

• Investigate stock discrepancies and unresolved variances
• Identify causes such as delivery errors, stock movement mistakes or data issues
• Flag significant variances to the Reconciliation Manager with explanation
• Help reduce repeated errors through process feedback
• Monitor stock loss patterns and identify high-risk products

Reporting & COGS Accuracy

• Assist in building accurate COGS (Cost of Goods Sold) reports
• Compare EPOS sales vs consumption data
• Ensure GP (Gross Profit) calculations align with stock data
• Support weekly and monthly reconciliation reporting
• Keep clear audit trails for all submitted files

Data & Systems

• Maintain stock reconciliation templates and databases
• Enter and validate stock and invoice data accurately
• Support EPOS data checks and till file imports
• Keep product data and pricing aligned across stock documentation
• Suggest improvements to stock data workflows and trackers

Communication & Coordination

• Provide clear communication to onsite stock teams during recon queries
• Collaborate with Warehouse, Stock Controllers and Finance teams
• Escalate missing data or repeated issues to Reconciliation Manager
• Ensure structured documentation and organised shared filing

Sustainability Tracking

• Gather stock-related sustainability data including:
• Wastage volumes
• Return rates
• Packaging and plastic impact
• Onsite truck and refrigeration usage
• Vehicle miles
• Submit sustainability reports in required format
• Work with A Greener Future on stock-related sustainability reporting
• Support environmental performance tracking across events

Additional Responsibilities

• Assist with operational reporting and stock analysis on request
• Provide internal feedback on recurring supplier or process issues
• Support stock project work and process improvements
• Occasional onsite event support during large festival deliveries

KNOWLEDGE, EXPERIENCE & SKILLS:

Essential

• Experience in stock control, finance administration, data analysis or operational coordination
• Strong spreadsheet capability - Excel
• Comfortable with VLOOKUP/XLOOKUP, SUMIF, pivot tables
• Accurate working style with strong attention to detail
• Confident analysing data and identifying inconsistencies
• Comfortable working with numbers and product cost calculations
• Good written and verbal communication
• Highly organised with strong process discipline
• Able to work to deadlines and manage multiple event reports at once
• Confident working independently and taking ownership of tasks

Desirable

• Experience in events, venue operations, hospitality or logistics
• Familiarity with EPOS data and stock reporting
• Understanding of GP, margins and stock variances
• Experience matching purchase orders and invoices
• Knowledge of supplier processes or stock administration
• Experience with inventory software (training provided)
• Interest in sustainability reporting or data measuring impact

£29,500 - £31,000 DOE