Executive Assistant and Special Projects Lead

Location:
Hybrid – based in Milton Keynes office 2 days a week

Reporting to:
People & Culture Director, working closely with the CEO

Salary:
£40K - £48K

Terms:
Fixed-term - estimated 14 months, starting mid-February 2026

About WorkBuzz
WorkBuzz helps organisations thrive through change by bringing clarity without complexity to how they listen, learn, and act.

Our AI-powered platform makes it easy for mid and large-sized companies to gather real-time employee feedback, uncover what truly matters, and focus on the actions that drive engagement, performance, and retention. Trusted across industries, we combine smart technology with a human approach - helping leaders make better decisions, faster.

With £12.5m funding raised and growing quickly, WorkBuzz is shaping the future of employee listening, and we're looking for mission-driven people to join us

The Role
We're looking for someone to step in and provide maternity cover for this key role at WorkBuzz.

Partnering closely with our CEO to maximise his productivity and impact, you'll support our cadence of key company meetings, and drive key strategic initiatives forward.

This role has 3 key focus areas – EA for CEO, EA for the wider team, and supporting special projects. As such you'll be a trusted advisor, connector, and problem-solver; equally comfortable managing day-to-day priorities and jumping into cross-functional projects, helping to keep the team focused, organised, and moving forward with pace.

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Key Responsibilities

• Working directly with the CEO to prioritise initiatives, track actions and ensure delivery across business goals.
• Manage CEO diary, meetings, travel, and key communications - anticipating needs before they arise.
• Supporting key company meetings, including but not limited to:
• Board meetings - board packs, clerking, logistics, liaison with Board members and Investors;
• Weekly and monthly ELT meetings – agendas, action capture/ follow-up, logistics;
• Weekly Wednesday wins meeting;
• Monthly All-Hands – working with host, finalising agenda and deck;
• Supporting cross-functional leadership meetings.
• Team travel – booking venues, flights, hotels, restaurants for international or team travel.
• Arranging flowers, gifts, merch for CEO reports, clients, others as requested.
• Supporting key company events (internal and external) as required.
• Lead/ support special projects that cut across teams or require individual work, relating to WorkBuzz business strategy.
• Build trusted relationships internally and externally, representing the CEO and company with warmth, professionalism, and discretion.
• Maintain structure in a fast-paced environment; streamlining processes and using tools and technology to improve efficiency and ways of working.

Requirements For Role
You'll thrive in this role if you're curious, proactive, and motivated by making things happen. You combine strong interpersonal skills with exceptional organisation, judgement, and follow-through.

We're looking for someone who:

• Builds trust quickly and communicates with clarity and empathy.
• Loves problem-solving and finding smart, practical solutions.
• Brings structure and calm to complex, fast-moving situations.
• Is tech-savvy and an early adopter of new technologies.
• Operates with high integrity, confidentiality, and emotional intelligence.
• Balances strategic thinking with a hands-on, get-it-done attitude.

Experience

• 5 years' relevant experience, including 3 years spent supporting senior leaders or executives (ideally at CEO or C-suite level).
• Experience coordinating projects and initiatives across teams.
• Must be comfortable working in a fast-paced environment – a background in SaaS, technology, working with a founder/ CEO would be a plus.
• Comfortable working in ambiguity and adapting to change.

Our culture is built on our values and the behaviours that bring them to life.
We seek people who chime with our values and demonstrate, in their own way, behaviours that bring them to life. We're not looking for one "type" of person - we value individuality and diversity. What matters most is that candidates demonstrate behaviours that support success in-role and make our culture thrive.

Aspire Higher -
We set BIG goals, embrace growth and challenge limits. Reaching for new possibilities, we are curious and continuously learning, if there's a better way, we'll find it.

Own with Impact-
We take ownership and hold ourselves accountable, focused on creating meaningful impact. We lean in and own it with purpose and passion.

Energised by Challenge-
We never stand still We approach challenges with energy and resilience. We thrive on the tough stuff, embracing change as a constant.

Trust in Action-
We build trust through our expertise and through consistent, high-quality delivery. With transparency, reliability and authenticity at our core, we act with integrity and do what we say, delivering on our promises.

Win Together-
We are fuelled by collaboration. We elevate each other, our clients and our partners showing up in meaningful ways. Sharing in success, we celebrate every victory- big or small.

Why
you'll love working at WorkBuzz:

• Our culture – WorkBuzz is fast-paced, dynamic and rewarding. Everyone has a voice and the smartest idea wins.
• Clear purpose – be part of building something which matters.
• Be the best you can be – we will invest in your development and help you grow.
• Competitive compensation, share options, private health insurance and a range of other benefits
• Flexible/ hybrid working – the opportunity to split your time between home working and our Milton Keynes office.
• Check out our Glassdoor reviews

We are proud to be an equal opportunity employer and are committed to creating a workplace where everyone feels respected, valued, and empowered to thrive. Our team is stronger when it is diverse and inclusive.

We welcome applicants from all walks of life and our hiring decisions are based on merit - regardless of age, disability, race, religion or belief, sex, gender, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partnership status.

If you need any adjustments or support during the recruitment process, please don't hesitate to let us know. We're here to ensure a fair and accessible experience, removing barriers that may impede someone's progress based on their unique circumstances.