Materials Management Assistant

The closing date is 28th Dec 2025

Job summary

An exciting opportunity has arisen for an enthusiastic, motivated and professional individual to join our busy, friendly department.

You will be working in the materials management team ensuring that our wards have the goods they need to provide care to patients.

You will be the focal point for supplier and customer enquiries, and therefore you will need to demonstrate excellent customer service and communication skill. You will also need to enjoy and be comfortable dealing with a high level of telephone work within an open plan environment.

We are looking for a team player with a customer focused approach.

You will have experience of placing or processing orders using a system or may have experience of stock control. You will need to have good communication skills, be well organised, have good attention to detail, be comfortable using Excel and keen to learn more.

Previous experience of working within either procurement, supply chain, finance or the NHS is essential.

Main duties, tasks & skills required

1.Manipulating and analysing datasets in Excel including data filter, vlookups, IF functions etc and producing user-friendly outputs to support the Matman Project.

2.To reorder stock and non-stock items using the Matman (Resus) system to agreed bin quantities. Replenishing goods to the CIC (Central Inventory Catalogue) but allowing flexibility depending on usage and clinical/medical needs, this will be using either PDA or Templates

3.Order PPE for the wards/departments.

4.Assist in the maintenance of electronic catalogues in GHX liaising with Category Managers and Procurement Team as appropriate

5.Assist with the maintenance of NHS Supply Chain catalogue, ensuring products are available for replenishment,

6.Ensure that the EDC configuration for each department is checked regularly and changes made for obsolete stock

7.Assist the Materials Management Team in site visits, topping up and putting away of goods at ward, theatre and departmental level using bar code systems

8.Liaise with end users, customers, colleagues and other staff about delivery problems, receipting or supply enquiries.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification
Qualifications
Essential

GCSE Maths and English at grade C or above.

IT skills with standard keyboard skills for processing information.

Ability to use Excel to an intermediate level

For help with your application, contact:

Fiona Maton

Pay scheme

Agenda for Change

Band

Band 3

Salary

£ to £ Yearly

Contract

Permanent

Working pattern

Full-Time

Reference number

348-COR-9978

Job locations

Tatchbury Mount

Calmore

Southampton

Hampshire

SO40 2RZ

---