Clinical administrator

Job description

We are a forward-thinking PMS GP training practice in Wonersh (Surrey) within the Guildford & Waverly area, with a list size of approximately patients.

We have a vacancy for a Clinical Administrator to join our friendly practice team.

We would like to recruit someone who is friendly, confident, a good team player and competent using a computer. We use EMIS, AccuRx and DOCMAN and ideally the candidate should have experience working with these systems, however candidates with strong admin skills would be considered. This role involves using a computer the majority of the time.

Please note that we are not in the center of Guildford so ideally you should have transport although there is a bus service outside the practice.

The post also requires 2 satisfactory references and a DBS check to be completed. Applicants must be fluent in English (Read, Write and Speech) and must be entitled to work in the UK (no sponsorship available).

Please note : NO AGENCIES

JOB DESCRIPTION – ADMINISTRATOR

ACCOUNTABLE TO: Practice Manager / Assistant Practice Manager

WORKING HOURS: 37.5 hours (over 4 days)

PAY RATE: £13.50-£14.50 per hour (depending on experience) plus generous NHS Pension Contribution

KEY TASKS:

To develop organised and structured recall processes

• -The administration of diabetic clinics, including contacting patients to book into the HCA clinics, completing thew relevant pathology forms reviewing the results and then booking these patients into clinician diabetic appointments. The administration of asthma clinics, sending patients the relevant questionnaires, monitoring these replies and booking patients into the appropriate appointment for nurse review. Prepare recall lists and contact patients to attend Coronary Heart disease, Hypertension, Heart failure, COPD and Stroke reviews. Follow up patients via phone who do not reply / attend. Completing the relevant pathology forms prior to this appointment. For any new QOF areas to be added to the recall system as these arise.
• -To manage the DOAC clinics – booking in patients for the HCA annual review, completing the relevant pathology forms and if required 3 or 6 month reviews. To ensure patients are then booked into the pharmacist DOAC clinic. To manage recall blood testing monitoring for patients taking thyroid medications, ACE/ARB /Aldosterone antagonist medication and to complete the relevant forms. To manage the recall of patients on disease monitoring medications, complete the relevant pathology forms and to contact patients who do not attend. For example rheumatoid medications, amiodarone, hydroxychloroquine, lithium and any new medications that require future monitoring.
• • To manage the patients taking medication which needs to be ordered: Order in the relevant medication – for example Zoladex, Denosumab, Inclisiran. Ensure the patient has the relevant blood tests prior to the medication. Book in the patient to the correct appointment once results back.
• • To book in patients requested by the physician who need minor surgery or Cryotherapy.
• • To book in patients who have coeliac disease or had splenectomy for relevant vaccinations.
• • To contact patients for 6 monthly recalls.
• • To send monthly invites to those patients eligible for an NHS health check.
• • To update patients records with immunisation records sent by child health team. To monitor recalls and send invitations to those due vaccinations. To code SCID results into patients records.
• • To update patient records and action practice notes in a timely manner. To maintain the clinical record system in an accurate and secure manner. To maintain a recall system for patients needing referrals for investigations in the future – for example ECHOs/ bone density scans. To include any new monitoring / recalls that are included in the future

PERSONAL AND PROFESSIONAL DEVELOPMENT

· Ensure all mandatory training is current in line with the practice training matrix

· Attend any other identified training

Job Types: Full-time, Permanent

Pay: £13.50-£14.50 per hour

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person