Property and FM Contract Co-Ordinator

6 days ago

Lewes, East Sussex, United Kingdom East Sussex County Council Full time £30,000 - £60,000 per year

Do you want to drive positive change and contract delivery support to East Sussex Schools, academies, and non-school sites?  This role will support and work alongside a vital and exciting team of contract professionals to deliver high quality contract services to wide ranging facilities in the county.

ESCC Property sits within the Business Services department and oversees a large portfolio of properties across the county including corporate buildings. This role will be part of the Facilities team and will be managed by the soft FM and contracts services manager. Working closely with the FM Contracts teams in property, and Business services, this role will be critical in Service to Schools contract delivery and support.

The Contracts function at the County Council delivers contract management and strategic support to multiple schools, academies and non-school sites. The maintenance section of the Property team leads on planned maintenance to the education portfolio and delivers capital and revenue projects to ESCC's property portfolio to provide an energy efficient, safe, and well-maintained environment.

You will be liaising with schools, academies, and partnerships organisations. Although working primarily with schools and academies, this role will also work with departments such as Adult Social Care, Children's Services, NHS partners and internal departments within ESCC. This role will be required to coordinate and assist with the delivery and support of FM contracts for schools and academies across the ESCC corporate estate, whilst collaborating with a complex network of multiple stakeholders. To engage with contractors and suppliers and ensure the multiple contracts are successfully delivered and monitored.   

This role will have one direct report, and will be responsible for coordinating multiple contracts, related finances and contractors, and will work closely with Business services to ensure key deliverables are maintained and met.  

We are looking for candidates who have the ability to:

  • Ability to deliver complex projects on time and in budget, including making decisions when dealing with constant and conflicting demands on time

  • Ability to communicate effectively with a range of people in a clear, concise and accurate manner, changing messages to suit different audiences and able to use negotiation skills

  • Ability to provide effective customer service which will include providing clear and succinct advice, responding appropriately to customers' needs. 

  • Ability to deliver complex projects on time and in budget, including making decisions when dealing with constant and conflicting demands on time.

Please download the Job Description and Person Specification for more information.   To apply for this role, please click the apply now button to upload your CV and a supporting statement. We will be using your supporting statement to shortlist, so when writing your supporting statement be sure to address how you meet all the criteria in the person specification drawing on any relevant work/life experience, education or personal interests.  

For guidance on how to write an application see our how to apply page.

Interviews will take place  in person at County Hall, Lewes. Interviews will be taking place on November 11th. If you are unavailable on this date let us know and we may be able to schedule an alternative date to interview you.  

Candidates who meet certain criteria are given priority when we shortlist. See our priority status page for details.  

We offer a diverse range of benefits to help and support you during your employment. More information can be found on our benefits page.

Vocational Training through Apprenticeships is now available to our staff, ranging from entry level to degree level qualifications. You can talk to the hiring manager and the apprenticeship team about what qualifications would be relevant to you and this job role, and if it is possible to support you in apprenticeship training.   For an informal discussion about this opportunity contact Laura Neal, Property Contracts and Commercial Manager or Johnny Parish, Soft FM and Contracts Manager to request a MS teams call or phone call.   For work that makes a difference, choose East Sussex.

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