Legal Secretary/Administrator

Permanent, Full Time (Optional 9-day fortnight working pattern available)

Closing Date: 23rd December 2025.

We're hiring

We are looking for a Legal Secretary/Administrator to join our team.

As a key member of our office, you will support our legal professionals in providing exceptional service to clients, handling a wide range of administrative tasks, and ensuring the smooth operation of our firm. 

Key responsibilities:

Your focus will be to support work in the following areas -

• Photocopy legal documents based on a variety of specifications in a timely manner.
• Audio type instructions from your squad to assist with cases.
• Log deadlines on the IAMBIC system and to update and maintain data on client records.
• Process post by scanning and saving to client files within the deadlines assigned.
• Proofread documents.
• Answer the main phone line, transfer calls, and take messages promptly.
• Sign for office deliveries and assist with Royal Mail collections and drop offs.
• Book couriers and frank mail as and when required.
• Assist your wider IA Support team with cover from time to time.

Essential skills and experience: 

• Good working knowledge of Microsoft Office, Word, Excel and PowerPoint
• Excellent organisation and prioritisation skills
• Excellent attention to detail
• Ability to multitask
• Ability to work as part of a team
• Ability to work with a range of Fee Earners

Work at Stobbs:

Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be. 

Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered. 

The company

Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management.

We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring.

Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven, the US and Munich. 

The Benefits

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Values

Clarity

Care

Cultivate

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Benefits

Private medical, life cover and pension

Flexible and hybrid working

Generous holidays, charity days and parenthood leave

Free office lunches

If you are interested in applying for a position at Stobbs, we welcome direct applications only via our careers page, no agencies please.

If you have any questions beforehand please email – enquiries only please, applications will not be accepted via email.

Please note that we will not accept unsolicited CV's sent to the business, nor will we accept any associated terms of business.

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