Conference and Events Coordinator

Conference and Event Co-ordinator

0.5 FTE (17.5 hours per week, averaged across 7 days)

Salary grade 3 - £12,820 pro-rata October 2025

The College has introduced hybrid working which enables employees to work from both their home and in the College. As part of this arrangement, employees will be required to spend at least 50% of their working time in the College, with the days being subject to the needs of the business. The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we're a force for good, determined to make a positive difference, and passionate about speaking up for the profession. Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety. With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiring, and we are committed to living these values and behaviours through the way we work and interact with each other. The College promotes an agile, flexible workforce and while this is a full‐time post, applications from individuals seeking part‐time, job‐ share, or flexible working arrangements are welcome.

The Role

Reporting to the conference and event manager, the conference and event coordinator is responsible for the efficient planning of all events on behalf of the College. The post holder will interact frequently with internal and external stakeholders, managing our existing client's expectations and build strong relationships with our new clients.

About You

•A degree level education or equivalent experience

•Experience working with diary and venue booking systems

•Experience of hybrid event delivery

•Experience of working in a busy corporate event venue

•Experience of event planning and venue booking processes

•Experience of conference organisation

•Excellent communication and organisational skills with the ability to influence decision makersat all levels

•Experience across corporate and medical sectors is preferred but not essential

•Strong interpersonal skills in order to promote the business

•Excellent written and verbal communication skills

•Strong teamwork, communication and presentation skills

•Diplomatic and skilled in complaint resolution

•Strong negotiator

•Client focussed

•Detail orientated

•Excellent organisational and record keeping skills

•Ability to work under pressure

•Ability to work independently and flexibly within team setting

•Ability to use own initiative appropriately

Job Context and Special Features

Due to the nature of the duties and responsibilities associated with this role, the post holder will be expected to work 2.5 days out of seven every week. The working pattern will normally be a Monday and Tuesday with a half day Wednesday and the shifts will be variable, covering early mornings or evenings. There will be occasions when weekend working will be required. A flexible approach to the role is required.

Benefits

•40 days holiday

•Pension

•Life Assurance Benefit

•Enhanced Sick Pay, Maternity, Paternity and Adoption pay

•Wellbeing Benefit

•Cycle to Work Scheme

Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a covering letter and Equal Opportunities Monitoring form (available from our website) via S1jobs. The closing date is Friday 14 November 2025. It is anticipated that interviews will be held w/c 17 November 2025. If you have any queries please contact

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR)

Job Types: Full-time, Permanent

Pay: £25,640.00 per year

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in United Kingdom G2 5RJ