Timetabling and Exam Support Officer

Timetabling & Exam Support Officer

We are seeking a meticulous and analytical Timetabling & Exam Support Officer to take responsibility for the construction, management, and examination scheduling within our college's bespoke, dynamic academic framework.

This is a pivotal role in the academic operations of a college known for its individualised approach to education, where each student follows a tailored programme of study. As such, timetabling and exam coordination are not simply logistical functions—they are personalised, adaptable, and central to delivering a smooth academic experience for both students and staff.

Experience with iSAMS, particularly the Academic Management, Timetabling, and Exams modules, is preferred but not essential. Candidates with experience in other MIS platforms who are willing to train in iSAMS are also encouraged to apply.

About the Role

Working closely with the Registrar and the Vice Principal Academic, the postholder will be responsible for building and maintaining individualised student timetables that reflect each student's unique subject combination, learning needs, and programme of study.

In addition to bespoke academic timetabling, the role will include supporting all aspects of exam administration, including scheduling internal assessments and coordinating with the Exams Officer to ensure the successful delivery of public examinations.

Key Responsibilities

Timetabling

• Design and manage bespoke academic timetables for individual students, adapting to subject changes, staff availability, and learning needs throughout the academic year.
• Input and maintain scheduling data within iSAMS , ensuring accuracy across subjects, staffing, and rooming.
• Collaborate with academic staff and pastoral teams to ensure timetables reflect student needs, including academic support.
• Identify and resolve timetable clashes and implement timetable adjustments with sensitivity and efficiency.
• Coordinate the scheduling of internal assessments and mock exams, integrating these into student timetables with minimal disruption to learning.

Exam Support

• Work with the Exams Officer and Registrar to support the planning, scheduling, and delivery of internal and external examinations, including GCSEs, A-levels, and other qualifications.
• Assist with the creation and maintenance of individualised exam timetables for students, ensuring alignment with academic timetables and room availability.
• Provide data and logistical support for the seating, rooming, and invigilation planning of examinations.
• Ensure exam-related information is communicated clearly to students and staff, and assist in managing any last-minute adjustments or student needs.
• Liaise with teaching staff to align assessment dates with curriculum progress and learning goals.

Academic Data & Reporting

• Compile accurate academic data to support internal analysis, performance reporting, and curriculum planning.
• Work closely with the Registrar to provide data for DfE and ISC census submissions, track student attendance and progress, and ensure regulatory compliance.
• Produce and interpret data reports relating to curriculum delivery, student grouping, staffing, and resource allocation.
• Contribute to the analysis of examination results and outcomes to support academic review and planning.

About You

• Proven experience in academic timetabling and/or examination scheduling, preferably in a college or university setting.
• Familiarity with MIS systems—iSAMS preferred, though training will be provided.
• Strong Excel and data handling skills, with excellent attention to detail.
• Calm, solutions-focused mindset and the ability to think clearly under pressure.
• Strong interpersonal and communication skills, with a collaborative and professional approach.
• An appreciation for the demands and rewards of working in a student-centred academic environment.

What We Offer

• A key operational role in a dynamic and supportive college.
• Full training in iSAMS and ongoing professional development.
• A friendly, experienced, and professional team environment.
• Opportunities for involvement in academic planning, assessment scheduling, and data analysis.

Job Types: Full-time, Permanent

Benefits:

• Canteen
• Company pension
• Discounted or free food
• Life insurance
• Sick pay

Work Location: In person