Venue/Theatre Sales and Bookings Manager

2 weeks ago

Esher KT RA, United Kingdom Esher Theatre Full time £24,000 - £40,000 per year

Job Title: Sales & Bookings Manager

Location: Esher Theatre, Community Walk, Esher, Surrey, KT10 9RA

Contract Type: Part-Time (3 days per week)

Compensation: Fixed Salary + Commission Structure

Website:

About Esher Theatre

Esher Theatre is a vibrant, multi-faceted entertainment venue for the arts, located just off Esher High Street in Surrey. We are a performing arts venue featuring one of the largest workable stages in the borough of Elmbridge. Since opening in September 2021, we have hosted a diverse programme including live music, theatre, and comedy, with seating capacity up to 204 fully seated or 320 standing. Our venue boasts a stylish, 1930s-themed bar stocked with locally sourced products.

The Role

We are seeking a proactive, highly organised, and motivated Sales & Bookings Manager to drive venue hire and split-deal bookings for our diverse space. This is a critical, target-driven role for someone passionate about the arts and dedicated to maximising the theatre's commercial potential.

Working three days a week, you will be responsible for proactively filling our calendar, managing the end-to-end booking process, and ensuring all contracts meet our operating standards.

Key Responsibilities

  • Sales Generation: Proactively identify and secure new business for venue hire (private events, corporate bookings, classes) and split-deal arrangements (touring productions, promoters, comedians, musicians).
  • Booking Management: Manage all incoming booking enquiries, provide quotations, and execute the full booking process from initial contact to contract finalisation.
  • Contractual Compliance: Issue and track signed Booking Forms/Agreements, ensuring all producers/hirers adhere to our Terms and Conditions, including payment schedules, insurance requirements (public and employer's liability), and compliance with all licensing, royalty (PRS/PPL), and safeguarding obligations.
  • Relationship Management: Build and maintain strong relationships with production companies, promoters, local businesses, and community groups to foster repeat business.
  • Administration: Ensure all client documentation, including required Risk Assessments, is submitted prior to the event date.
  • Financial Tracking: Monitor sales targets and work with the accounts team to ensure timely collection of deposits and final payments.
  • Marketing Collaboration: Work closely with the marketing team to ensure new bookings and events are effectively promoted, providing all necessary imagery and copy by agreed-upon deadlines.

What We Offer

  • A Fixed Salary for your 3-day work week.
  • An attractive Commission Structure based on achieved booking targets.
  • The opportunity to work in a beautifully renovated, professional arts venue in the heart of Esher.

Candidate Requirements

  • Proven experience in sales, business development, or bookings management, preferably within the live events, theatre, or hospitality sectors.
  • Excellent negotiation and communication skills.
  • High attention to detail and a strong understanding of contractual terms and financial administration.
  • The ability to work independently, manage a busy pipeline, and achieve targets.

If you are a driven professional ready to connect exciting artists and events with our beautiful venue, we want to hear from you

Job Types: Full-time, Part-time, Permanent

Pay: £23,000.00-£40,000.00 per year

Expected hours: 24 – 40 per week

Benefits:

  • Company events
  • Employee discount
  • Flexitime
  • On-site parking

Work Location: In person

Application deadline: 01/11/2025

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