Building Safety Coordinator

2 days ago

London, Greater London, United Kingdom CRA GROUP RECRUITMENT AND PAYROLL LTD Full time
6 Month Contract With A Local Authority

Job Purpose

As a Building Safety Coordinator, you will play a key role in supporting the delivery of fire and building safety functions across our housing portfolio. Working closely with the Building Safety Team, you'll ensure the effective coordination of safety processes, respond to operational needs, and support compliance with statutory and regulatory requirements.

This is a dynamic and varied role that requires flexibility, strong organisational skills, and a customer-focused approach. You will help ensure our buildings are safe and that our residents and stakeholders receive excellent service in all areas of building and fire safety.

Key Responsibilities
  • Support the implementation and delivery of Fire Safety and Building Safety Management Plans.
  • Monitor and manage safety actions across various platforms including Keystone, Riskhub, Apex, CRM, MRI, and Customer Dynamics.
  • Respond to and coordinate incoming enquiries related to surveys, inspections, and remedial works, both reactive and planned.
  • Manage team mailboxes daily, ensuring a high standard of customer service in responses.
  • Provide administrative support to the Building Safety Team including meeting coordination, scheduling, communications, and operational
  • planning.
  • Organise and attend meetings with internal stakeholders and external contractors, including setting agendas, taking minutes, and tracking
  • follow-up actions.
  • Liaise with consultants and third parties regarding project or compliance-related matters.
  • Support the management, monitoring, and reporting of Building & Fire Safety-related contracts.
  • Raise work orders, process invoices, resolve discrepancies, and ensure procurement compliance.
  • Provide guidance and training to staff on safety policies, systems, and procedures.
  • Run regular and ad hoc operational reports to support compliance and performance monitoring.
  • Assist in the collation and auditing of compliance documentation, ensuring all records are current and complete.
  • Contribute to incident and accident investigations, assisting in documentation and reporting.
  • Track and prioritise enforcement actions with contractors to ensure timely completion and confirmation.
  • Attend sites as needed to support the wider Building Safety Team and assist with inspections or meetings.
Requirements
  • Level 3 Diploma in Business Administration (or equivalent), or willingness to work towards a relevant qualification.
  • Understanding of Health & Safety, Building Safety, Compliance or Auditing.
  • Experience in an administrative role within a property, compliance, or safety-related environment.
  • Excellent verbal and written communication skills.
  • Strong organisational and time management abilities.
  • High attention to detail and accuracy in work.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with business systems for task and data management.
  • Capable of explaining complex information clearly and in plain language.
  • Skilled in handling multiple tasks and priorities in a fast-paced environment.Customer-focused with a helpful and empathetic approach.
  • Proactive, self-motivated, and able to take initiative.
  • Analytical and creative problem solver.
  • Confident decision-maker with good judgement and negotiation skills.
  • Flexible and adaptable to changing priorities and service needs.
  • Able to travel between offices and attend on-site visits as required (Croydon, Farringdon, Maidstone).

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