Secretary of Trustees

2 weeks ago

London, Greater London, United Kingdom Brent Foodbank Full time £30,000 - £60,000 per year

Brent Foodbank are looking for someone with to join the board as its new Secretary of Trustees to lead on the administrative duties of the food bank and Board of Trustees.

What difference will you make?

By leading on the administrative matters of the food bank board, you are part of providing a vital holistic support function in your local community, ensuring a dignified experience to anyone visiting, or anyone who comes into contact with Brent Foodbank.

What are we looking for?

Our ideal candidates would demonstrate

  • a knowledge of and commitment to the work of the Brent Foodbank
  • a passion for the foodbank's vision and strategy
  • the ability to write and record minutes clearly and to provide clear advice on procedural and relevant legislative matters
  • experience of working or volunteering in a governance role or equivalent experience
  • an ability and experience to contribute to matters in a supportive and confident manner
  • the ability to listen and engage with people with a diverse range of backgrounds and experiences
  • an understanding of our local community and the services, agencies, faith communities and other groups within it

We welcome applications from new and experienced Trustees.

What will you be doing?

Key tasks
Secretary of Trustees Responsibilities

  • To ensure that there is a record of all Trustee board correspondence
  • To ensure that arrangements for Trustee meetings are communicated to the rest of the board, including when and where, inviting trustees to send agenda items and providing to the board with previous meeting minutes in good time prior to the meeting.
  • To ensure decisions and policy creation/adaption are clearly recorded in formal minutes, with who will do what and when as agreed by the Trustee board.
  • Ensure formal minutes are taken, produced and distributed to the rest of the trustees in good time, as well as ensuring previous meeting minutes are signed by the chair once approved by the trustee board.
  • To check that actions have been taken following decisions at previous meetings.
  • To ensure the trustee board meets its legal obligations, including reporting, meeting charity and company law, as well as insurance requirements.
  • To ensure that the annual report (to go alongside annual accounts) is produced and sent to the relevant charity regulator body (Charity Commission of England & Wales).

Key responsibilities along with the board of trustees include

  • to approve, support, and guide the charity's purpose, vision, strategy, goals and objectives
  • to manage the charity's resources responsibly, including ensuring the charity's assets are used only to carry out its purpose, avoid undue risk, and not over-commit the charity
  • to ensure the effective and efficient administration of the charity, responding to changes in the local community as appropriate to ensure that key risks are identified, monitored, and controlled appropriately
  • to ensure appropriate financial plans are in place, budgets are monitored, and progress is evaluated
  • to review and approve financial statements
  • to help promote the organisation to key stakeholders and beneficiaries
  • to ensure the charity has appropriate procedures to comply with current legislation and good practice, including employment, health and safety, equity, diversity and inclusion, safeguarding, and GDPR compliance/data protection
  • to prepare for and regularly attend and participate in board and sub-committee meetings and any Trustee away days.

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