Senior Accounts Payable Assistant

For a quarter of a century, the Jellycat family have brought joy, wonder and playful fun to people of all ages, in every part of the world. Utterly original and in a class of their own, they are currently among the most loved and collected toys of their kind. How has this gentle tribe endeared themselves to so many? Perhaps it is their whimsical expressions. Or the deliciously soft fabrics. Or the beautiful way in which they sit in your hand. Whatever it is, there is something magical and unmistakeable about each one of them.

Creating original and innovative luxury soft toys, Jellycat combines luxurious fabrics with quirky and cute designs and sells its products online and via stockists throughout the US, UK, Europe and the rest of the world.

We are currently seeking a highly skilled and experienced Senior Accounts Payable Assistant to join Accounts Payable team responsible for managing supplier invoices and payments. As the Senior Accounts Payable Assistant, you will be responsible for efficiently processing invoices, managing payment runs, and ensuring accurate posting of transactions into our accounting system. Reporting directly to the Accounts Payable Manager, you will play a critical role in maintaining strong vendor relationships, optimizing cash flow, and supporting the overall financial health of the organization.

You'll be;

• Processing non-PO supplier invoices timely and accurately.
• Monitoring non-PO invoices awaiting approval and ensure that department budget holders are approving timely to ensure timely payments.
• Preparing and be accountable for all non-stock payment runs.
• Maintaining compliance with the supplier set-up process by coordinating with various departments and suppliers.
• Managing Concur expense reimbursement system alongside rest of AP team.
• Posting purchase ledger entries into the accounting system, including invoices, payments and allocations.
• Managing of direct debits around supplier payments and administration of company credit cards.
• Handling approximately 100 daily emails from suppliers and internal colleagues, including invoices and queries, until resolution.
• Supporting in preparation of monthly accruals and prepayments.
• Performing month end balance sheet reconciliations.
• Implementing and adhere to internal controls.
• Assisting with preparing and collating support for year-end audits.
• Maintaining accurate and up-to-date vendor records and files.
• Reviewing and analyze vendor statements to ensure accuracy and resolve discrepancies.
• Performing vendor reconciliations to ensure all invoices are appropriately accounted for in the system.
• Monitoring accounts payable ageing to ensure timely payments and follow-up on outstanding invoices.
• Assisting with implementing new processes and systems.
• Participating in special projects as assigned by the AP Manager.
• Continually processing improvement to implement appropriate controls and segregation of duties within the accounts payable function.
• Performing ad hoc reporting and provide assistance when required.

*You'll have;*

• 4-5 years of experience in an Accounts Payable role.
• Knowledge of the purchase-to-pay process.
• A self-starter attitude who can build strong relationships and work effectively within a team.
• Comfortable handling a high volume of transactions.
• Possesses a keen eye for detail and a solid understanding of Microsoft packaging, including Excel (e.g. VLOOKUP, SUMIF).
• Familiarity with SAP Business One (SAP B1) advantageous.
• A can-do attitude, especially when faced with challenges and time constraints.
• The ability to be organized and able to prioritise workload effectively in a fast-paced environment.
• A proactive and self-motivated attitude.
• The ability to maintain confidentiality and handle sensitive information professionally.