Bid Writer and Coordinator

About Us:

ECD Architects is an award-winning architectural practice with a mission: to design low energy, low environmental impact buildings to the highest quality standards. With studios in London, Glasgow and Preston, we are a passionate team of architects and sustainability professionals working together to make a positive difference.

We believe in collaboration, creativity, and supporting every member of our team to grow and thrive. ECD is an equal opportunities employer offering excellent benefits and real opportunities for development.

The Role:

Reporting to and working with the Head of Marketing, the Bid Writer and Coordinator will be responsible for managing the full bid process, from identifying opportunities and coordinating responses, to compiling and submitting compelling, compliant tenders. This role requires excellent writing, organisation and project management skills, as well as the development of a strong understanding of the company, architecture and the construction industry.

You will work closely with Directors, Project Architects, and Marketing colleagues to ensure that every submission reflects our practice's expertise, values, and design ethos.

Key Responsibilities:

• Monitor procurement portals and industry platforms to identify, register for and evaluate new opportunities
• Assess potential bids against practice skills and experience, and alignment with the company strategic goals
• Agree with directors on go/no-go decisions and bid completion resource allocation
• Register for, download, save and circulate tender information
• Monitor bid portals throughout the tender process ensuring updates and clarifications are downloaded, saved, circulated and addressed
• Lead and manage the bid timeline, milestones and task allocations
• Track progress, deadlines, chase and assemble input
• Ensure input from all involved in the bid (internal and external) is aligned with tender requirements and is integrated to present a single submission
• Write, edit and refine bid narratives ensuring these are tailored to the specific client needs and contract opportunity, that these tell the ECD story, highlight our expertise and added value, and are backed by examples of our past projects
• Set out tender input, that responses directly reflect and respond to the breakdown of each question asked
• Align tone, messaging and visual presentation with ECD's brand and values
• Ensure bids meet all instructions, legal and contractual criteria, that we are not disqualified on a technicality
• Create polished, good looking final documents, whether in our own formats or client documentation
• Update and tailor CVs, case studies, credentials and supporting materials
• Monitor and maintain the company memberships and registrations required for tenders e.g. Constructionline
• Maintain and update the company database of tender submission information, texts, memberships, certificates, case studies, CVs and policies.
• Liaise with internal teams (Architects, Sustainability Leads, Marketing, Technical, Finance etc) to gather input and shape proposals
• Review, analyse and communicate feedback to inform future submissions and improve success rates

About You:

• Proven experience managing bids and tenders within an architecture, construction or the built environment company
• Familiarity with public sector procurement processes
• Strong reading, writing and comprehension skills
• Strong project management abilities
• Good MS Office and computer skills
• Adobe InDesign is
  desirable
• Using document control systems is
  desirable
• Collaborative and communication skills
• Ability to work under pressure and manage multiple deadlines simultaneously

Why Join Us?

• Competitive salary, aligned with experience
• Flexible hybrid working
• 25 days annual leave
• Pension scheme
• Private healthcare
• Investment in training, CPD, and professional development
• A values-driven, collaborative, and creative workplace culture

Please see full JD on our website careers page.

To apply:

Please send your CV to

Include "Bid Writer and Coordinator" in the subject line.

Applicants must be eligible to work in the UK. Salary commensurate with experience. No agencies please.