Risk & Compliance Assistant

The firm

Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Description/Job Summary
You will be providing administrative support and assistance to the Director of Risk & Compliance and members of the Risk & Compliance team in all aspects of regulatory compliance and administration, including training and other associated tasks.

Responsibilities/Duties

• Calendar/diary management of the Director of Risk & Compliance, arranging meetings, room bookings, liaising with internal and external attendees, restaurant bookings, scheduling travel and accommodation;
• Expenses admin for the Director of Risk & Compliance and the Risk & Compliance team - to include collating and submitting expenses through Chrome River and liaison with Finance;
• Managing invoice submission and processing with Finance in relation to all Risk & Compliance invoices;
• Maintaining records of various compliance activities, taking notes where necessary, document filing (electronically) and managing the Risk & Compliance team's i-manage folders, including careful version control;
• Assisting with compliance reporting, data gathering and research;
• General diary management for Risk & Compliance training, including room bookings and liaising with practice groups, individual partners and business services staff;
• Assisting with insider lists management and communications;
• Keeping a master schedule of all training sessions, scheduling training sessions and producing and maintaining records and registers of attendance;
• Assisting with the preparation of policies and training materials and ensuring tools are ready for training sessions by organising IT, AV and handouts;
• Liaising with Continuing Legal Education teams in London and New York as well as external providers of education platforms and/or software the firm may engage from time to time;
• Acting as a main point of contact with regard to all Risk & Compliance training for offices outside of the US;
• Monitoring Risk & Compliance inboxes and escalating queries as necessary;
• Assisting with annual and ongoing practising certificates renewals, maintaining relevant records and liaising with the relevant stakeholders, including partners;
• Assisting with document production and liaising with Word Processing teams as may be necessary; and
• Assisting with the organisation and administration of team events;
• Assisting the Director of Risk & Compliance and the Risk & Compliance team with a variety of ad hoc administrative tasks as required.

Required Skills

• A very high level of attention to detail;
• Accuracy and punctuality;
• Willingness to learn and to take ownership of projects;
• Excellent communication skills, written and verbal;
• Team player;
• Must have sound judgment;
• Able to work in a fast paced environment;
• Good planning, time management and prioritisation skills; and
• Must have good knowledge of Microsoft office applications especially strong Excel and Power Point skills.

Details

Fixed Term Contract, 9 Months

Equal Opportunities

Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing List-