PMO Analyst, UK

We're pushing the boundaries of Insurance Technology

INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech, we're revolutionising the insurance industry by offering insurers a versatile tool to create, manage, and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our Technology is consistently recognised as the best policy administration platform for innovative insurers, winning awards in both the UK and US.

INSTANDA has grown significantly in recent years and we are now a team of 200+ employees globally, with partnerships that operate worldwide. We're continuing to grow our business and our Client Delivery team is at the forefront of our growth plans.

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The Role

We are looking for a PMO Analyst to join our PMO team. We're looking for someone who loves to get stuck into the detail - using data, facts and figures to help prioritise our work. You are someone who enjoys understanding who our clients are, what they need and when.

You are an agile and proactive PMO Analyst, confident in engaging with stakeholders at all levels to gather key information and ensure timely data collection. Your attention to detail and strong communication skills combined with the ability to follow up persistently and diplomatically, will be essential to your success in this role.

This role sits within the PMO team and provides support and services to the Project Management community and PMO team within INSTANDA.

This role is UK based, primarily remote working with some travel required to our London Office.

What You Will Do

• Driving adoption, data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks).
• Adhere to INSTANDA's information security policies, guidelines and best practices to protect our company and our clients.
• Contribute to a culture of security awareness within the company.

Portfolio Level

• Provide key reporting insight, including management and maintenance of portfolio status reports to the Senior Leadership team and Senior Management.
• Support both EMEA and North America with Financial interrogation and reconciliation on a weekly and monthly basis.
• Drive the regular cadence of reports, ensuring they are accurate and cascaded appropriately.
• Closely monitor project health and highlight any major risks, issues or changes to the Project Lead which may impact overall successful delivery.
• Monitor and enforce Risk, Issue and Change Management procedures e.g. RAID logs, change requests and impact assessments.
• Support sign-off on project deliverables in order to achieve stage gate approval and other governance activities.
• Support (& sometimes own) the implementation of quality strategies, process improvement initiatives & training. including any processes and templates across all projects.
• Ownership of resource & capacity management within EMEA.
• Effectively manage resource allocation for the portfolio of EMEA client projects and general governance initiatives.
• Primary ownership over EMEA data with the need to collaborate with our North America region.

Programme Level

• Ensuring the correct adoption of PMO processes, standards and templates within the programme (or Project).
• Ownership for the administration of AdaptiveWork data and reports.
• Provide administrative support to Project/Programme Manager by way of: RAID log maintenance, dashboards and tracking of milestones.
• Supporting the collation of project documentation.

Requirements

• 3 years+ professional experience in a PMO role.
• Experience with Planview Adaptivework or similar enterprise PPM Tools.
• Experience working within a B2B or Professional services environment.
• Confident in providing input and challenging ideas appropriately with internal stakeholders.
• Excellent written and verbal communication skills.
• Excellent organisation and time management skills.
• Strong attention to detail.
• Solid administrative skills.
• Strong analytical & data management skills.
• Ability to adapt quickly and respond effectively to changing business priorities.
• Demonstrable experience of varying project management principles (Agile, Waterfall etc).

Benefits

• Competitive salary
• Generous 28 days holiday allowance, in addition to public holidays.
• For every year of service you complete, we'll give you an additional days holiday (max. 5 days)
• One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin.
• Freedom Pass work up to 4 weeks of the year from anywhere.
• FlexiBank you decide when to use your public holiday allocation.
• Hybrid Working approach varying with the nature of your role.
• Life cover; income protection and participation in the company pension scheme
• All employees are included in the company discretionary bonus scheme
• £100 per month to put towards wellness activities.
• Annual learning & development allowance of £1,250
• Free access to LinkedIn learning and Microsoft ESI learning platform