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Apprenticeship Onboarding Administrator
2 weeks ago
Wiltshire College & University Centre have a great opportunity for an Apprenticeship Onboarding Administrator to join our team.
Location: Trowbridge, Wiltshire
Salary: £9,863 rising to £10,070 per annum (Full time equivalent £24,331 - £24,841 per annum) (Professional Services Grade 4 & 4a)
Job Type: Permanent, Part Time 15 hours per week (Monday & Friday), 52 weeks per year
Closing Date: 8th December 2025
About Us:
Wiltshire College & University Centre plays a vital role in Wiltshire's economy, inspiring people to develop the skills they need to achieve. Our four main campuses are learning hubs in their communities, and we aspire to be an outstanding, financially robust and commercially agile provider, achieving our clear social mission on behalf of learners and employers across Wiltshire and beyond. Our campuses deliver a diversity of facilities from the country estate and farm of our Lackham campus to new hi-tech digital and state of the art facilities at our Trowbridge, Salisbury and Chippenham sites. We have invested £65 million in our estate over the past 10 years. Our turnover is £45 million per annum and growing, we employ some 650 staff, and support around 11,500 students.
Apprenticeship Onboarding Administrator – The Role:
Are you organised, detail-focused, and passionate about helping learners take their first step into their apprenticeship journey? Join us as our new Apprenticeship Onboarding Administrator, where you will play a key role in delivering a smooth, high-quality enrolment experience for apprentices, employers, and staff across the college.
As part of our dedicated Apprenticeships team, you will ensure the timely and efficient enrolment of apprentices and support the ongoing administration that underpins our apprenticeship provision. Working closely with Training Consultants, Student Recruitment Consultants, Apprenticeship Managers, and curriculum departments, you will help make the apprenticeship journey a seamless and positive experience from start to finish.
Your work will be vital in maintaining the high standards our apprentices and employer partners expect — ensuring every detail is accurate, every process runs smoothly, and every learner feels supported.
Apprenticeship Onboarding Administrator – Key Responsibilities:
What you will be doing:
- Coordinating and completing apprenticeship enrolments and related administrative processes across the College.
- Liaising directly with learners and employers to support every stage of the apprenticeship onboarding journey.
- Maintaining and updating digital and paper-based systems to record learner applications, enrolments, and business activities accurately and on time.
- Providing clear, friendly, and professional communication to learners and employers about course details, training schedules, and assessment procedures.
- Supporting staff and curriculum teams with accurate information to enhance the learner experience.
- Ensuring all evidence and documentation meet internal and external audit requirements.
- Using digital platforms to improve enrolment efficiency and contribute to continuous business improvement.
- Taking part in professional development and cross-college training to keep your skills current and relevant.
Apprenticeship Onboarding Administrator – You:
You will be a team player with great attention to detail, strong organisational skills, and a proactive approach to problem-solving. You will thrive in a busy environment, balancing accuracy with excellent customer service.
You will need:
- A Level 3 qualification in a relevant subject area (or equivalent experience).
- Level 2 literacy and numeracy (GCSE A–C or equivalent).
- Confidence using digital systems and technology to manage information.
- A positive, collaborative approach and a commitment to continuous improvement.
You will join a friendly and supportive team that values innovation, collaboration, and excellence in everything we do.
Apprenticeship Onboarding Administrator – Application Process:
Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in 'Keeping Children Safe in Education'. This involves conducting enhanced DBS checks, including checks against the children's barred list, and other employment verifications, including an online presence review for shortlisted candidates.
We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.
As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.
To submit your application for this exciting Apprenticeship Onboarding Administrator opportunity, please click 'Apply' now.
PLEASE NOTE:
Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, located at the bottom of this page as a downloadable document.
Vacancies may close early if sufficient applications have been received; therefore, we would encourage you to submit your application as soon as possible.
INDAD
The Company
Wiltshire College & University Centre stands as the largest provider of further and higher education in Wiltshire, significantly contributing to the local economy by equipping individuals with essential skills for success. Our diverse curriculum spans from Level 1 to Level 6, and we operate across four main campuses located in Trowbridge, Chippenham, Salisbury, and Lackham, which specialises in land-based education.
We offer a wide array of apprenticeships, along with full-time, part-time, and university-level courses. Notably, our Castle Combe circuit facility is the UK's first trackside motorsport engineering training centre, dedicated to our Motorsport Engineering programs.
Testimonials
- Lily Raynor-Blundell
- Head of Faculty - Engineering, Automotive and Motorsport
Working at Wiltshire College and University Centre is a rewarding experience, offering opportunities for personal and professional growth, whilst making a positive and meaningful impact in post-16 education.
- Tiffany Maxwell
- Executive Assistant
As a new recruit at Wiltshire College & University Centre, I enjoy the supportive environment and dedicated team that make me feel valued and inspired.
- Arvil Pogson-Davis
- Health & Safety Manager
My job regularly takes me around all four of Wiltshire College & University Centre campuses and I meet staff from all diverse backgrounds which I really enjoy. I also work with a small but very dedicated and professional team.
The Benefits
Flexible Working
Pension Scheme
Training & Development
Shopping Discounts
Employee Assistance Programme
Gym
Documents
