Events Project Coordinator

1 week ago

Leeds LS SP, United Kingdom Xsem marketing & event solutions Full time £20,000 - £27,000 per year

Job summary

Do you have the energy, passion, skills and 'can-do' attitude to be a workplace Superhero? Well, that's a happy coincidence – because we're hiring

We're on the lookout for an ambitious Project Coordinator to join an award-winning creative experiences agency that thrives on making people happy – our clients, our partners and our staff.

Working with our project managers you will be responsible for assisting with all aspects of the event management process to ensure that projects are executed and delivered as creatively and accurately as possible from concept to onsite delivery.

Do you have great admin skills looking to grow into an events role or already working in an events role – this could be for you

About us

At #TeamXSEM, we like to think of ourselves as creative Superheroes

Why? Because we create unforgettable experiences for clients across the globe, with game-changing results that keep them coming back for more.

From marketing and brand activation to events and company reward schemes, we dig deep to get to the heart of our clients' challenges. We use our energy, creativity and expertise to overcome them. In short, we make people happy

The role

  • Plan, organize, promote, and coordinate event logistics and admin
  • Create and manage event registration sites and delegate communication
  • Act as main contact for delegates, suppliers, and venues
  • Support budgeting, invoicing, and financial tracking
  • Maintain project timelines, event files, and communication updates
  • Attend client meetings and travel on-site when required
  • Suggest creative improvements to event planning and delivery processes

About you

  • Enthusiasm and ambition
  • Hardworking, honest and oozing with initiative
  • Flexibility to work outside office hours
  • Experience in an office environment
  • Strong communication and interpersonal skills - clear, professional, and effective in person, over the phone, and in writing
  • Team player with independence - works well both collaboratively and with minimal supervision
  • Highly organized and detail-oriented - able to manage multiple tasks, meet tight deadlines, and maintain accuracy
  • Adaptable and resilient under pressure - makes sound decisions in fast- paced environments
  • Customer-focused with a strong work ethic - committed to quality service and high- performance standards
  • Tech-savvy and proficient in Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook

What's in it for you?

This is a permanent role based at the rather lovely XSEM HQ in Holbeck Leeds, with the option of hybrid working (3 days minimum in the office) and flexible working hours (so you can be a Superhero at home as well as in the office).

The right person will also enjoy our brilliant employee benefits package which includes all the good stuff – a healthcare cash plan, training, employee referral scheme and long service awards – plus a few extras: team activities and away days (such fun) and an enhanced parental leave and company pension. Oh, and we're a dog-friendly office. Yes, we like to make dogs happy as well as people.

Job Types: Full-time, Permanent

Pay: £24,000.00-£27,000.00 per year

Benefits:

  • Company events
  • Flexitime
  • Free parking
  • Health & wellbeing programme
  • On-site gym
  • On-site parking

Work Location: Hybrid remote in Leeds LS11 9SP

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