Property Administration Manager

2 weeks ago

Glasgow G QA, United Kingdom Right There Full time £30,000 - £60,000 per year
About The Role

We are recruiting a proactive and experienced Property Administration Manager to lead our property admin team.

Our Property team is responsible for the management of a portfolio of over 500 properties varying in size throughout Glasgow and the team consists of general administration, maintenance workers, technicians and painters.

The Property Admin Manager will lead a team of 3 property administrators, ensuring the delivery of a seamless and effective administration function. A key aspect of the role will be to liaise with other managers in the property team as well as key external stakeholders to ensure operational excellence.

Main duties and responsibilities will include:

  • Responsible for leading the team to effectively plan and allocate works, including actioning all works from legal compliance reports
  • Accountable for establishing and maintaining quality standards and timelines for all works either internal, landlord or factor
  • Ensure all works are updated /attended and completed on time by focussing the admin team on key areas, overdue work requests, tenanted repairs, void completion reports and landlord repairs
  • Update the Property Maintenance and Health & Safety Manager on void progress and proactively advise where there are potential risks to agreed timelines with data and detail of outstanding voids/works/blockers to completion of any works
  • Work closely with Head of Property to build collaborative and cooperative relationships with external landlords and contractors
  • Support the Head Of Property with contractor review , provide relevant analysed financial and performance KPI data
  • Actively contribute to the Property Function annual business plan and with the admin team deliver the plan achieving continuous service development and improvement.

Our values make us who we are and define our actions and behaviours every day. We expect our colleagues to uphold and represent our organisation in a way that reflects our values and person-centred way of working.

We're looking for someone that can demonstrate an understanding of 'what good looks like' regarding property and building works coupled with an understanding of health and safety. You will be a strong leader with a supportive and visible management style and you will also have excellent organisational skills and be skilled in planning work effectively.

What you can expect from us...

  • Your normal working hours are 35 per week, Monday to Friday, 8am to 4pm
  • Your main place of work is Rosemount Business Park, Charles Street, Glasgow, G21 2QA
  • Annual leave entitlement of 210 hours (equivalent to 6 weeks) pro rata per year in the first year rising to 280 hours (equivalent to 8 weeks) pro rata per year in the second.
  • You will be automatically enrolled into the People's Pension in the month that you will complete 3-months of employment, provided you meet the auto-enrolment criteria
  • Cycle to work scheme
  • Option to purchase and sell annual leave

A full list of benefits is detailed in the job & person specification

About Us

We are Right There, a charity that recently celebrated our 200th anniversary. We provide tailored support for people, at home, and in the community. We are here for people who are living with the effects of homelessness, poverty, substance use, or family breakdowns.

Last year we supported almost 4,000 individuals, helping to prevent them from becoming homeless or separated from the people they love. Every person's story is unique, and everyone's route home is different - it doesn't matter what the situation is – we're not here to judge, only to help.

  • Property Administrator

    4 days ago

    Glasgow G QA, United Kingdom Right There Full time £25,000 - £40,000 per year

    About The RoleWe are recruiting for a Property Administrator to join our Property Services team.The Property team is responsible for the management of a portfolio of over 500 properties of various size, predominantly in the Glasgow area and includes general administration, maintenance workers, technicians and painters.This role is office based Monday to...

  • Property Administrator

    5 days ago

    Glasgow, United Kingdom Scottish Property Jobs Full time

    **_A great opportunity for experienced Administrators to join a leading Property Management company in Glasgow!_** This busy and fast paced support role will involve assisting a team of Property Managers to coordinate repairs and maintenance at property developments across Glasgow and the West of Scotland - liaising with clients, contractors and colleagues...

  • Property Administrator

    7 days ago

    Glasgow, United Kingdom Ivy Property Ltd Full time

    Ivy Property are recruitingWe are looking for a Property Administrator in a busy and established west end estate agency and letting company. The required duties will include sending out home reports and answering questions regarding sales and letting properties. We pride ourselves on customer service being our priority and we have a history of providing a...

  • Property Maintenance Technician

    2 weeks ago

    Glasgow G QA, United Kingdom Right There Full time £25,000 - £35,000 per year

    About The RoleDue to growth within the programme we are recruiting for a Property Maintenance Technician to join our Property Services team.Our Property team is responsible for the management of a portfolio of over 500 properties varying in size throughout Glasgow and the team consists of general administration, maintenance workers, technicians, painters and...

  • Property Administrator

    2 weeks ago

    Glasgow G TL, United Kingdom fe503ec5-920d-41d4-9a21-e1e64b26aa34 Full time £25,000 per year

    Job Title: Lettings AdministratorJob Purpose: Providing administrative support and assistance to the Property Managers and Management.Provide administrative support to the officeDeal with high volumes of email, telephone and face-to-face enquiries efficiently, in a professional and friendly mannero Deal with incoming/outgoing (standard) mailo Match...

  • Property Portfolio Manager – Clarkston,

    2 days ago

    Glasgow G XL, United Kingdom Clyde Property Full time £25,000 - £30,000 per year

    This is an exciting and varied role which presents an excellent opportunity to promote Clyde's unique approach and Best Estate Agent Guide 2025 award winning service. We are seeking a positive, enthusiastic, organised, personable and pro-active team member who will be flexible in their approach to all aspects of our business.Acting as first point of contact...

  • Property Support Administrator

    2 weeks ago

    Glasgow, United Kingdom Redpath Bruce Property Management Ltd. Full time

    Property Support Administrator - Salary TBC At Redpath Bruce we know that it is our people who make our business great. Our agile, creative thinking teams are helping us to break the mould in the property management sector by doing things differently. That's why we aim to attract, develop and keep the very best people within this property sector. By...

  • Property Manager

    7 days ago

    Glasgow G TZ, United Kingdom Ascension Letting Full time £37,400 per year

    Job SummaryWe are seeking a dedicated and proactive Property Manager to oversee the daily operations of our residential properties. The ideal candidate will possess strong organisational skills and a customer-focused approach, ensuring the satisfaction of both tenants and property owners. This role requires effective communication, administrative...

  • Sales & Administrative Assistant in The Property

    7 days ago

    Glasgow, United Kingdom Let Property Sales & Management Full time

    Are you looking to work in a start-up environment with one of the UK’s fastest growing property companies? We need an administrative assistant to help our team manage the day-to-day of converting property sales. We are looking for someone that is: - Enthusiastic - Organised - Driven **Experience required**: You do not necessarily need a degree or...

  • Administrative Assistant in The Property Industry

    2 weeks ago

    Glasgow, United Kingdom Let Property Sales & Management Full time

    Are you looking to work in a start-up environment with one of the UK’s fastest growing property companies? We need an administrative assistant to help our team manage the day-to-day of converting property sales. We are looking for someone that is: - Enthusiastic - Organised - Driven **Experience required**: You do not necessarily need a degree or...