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Invoicing & Commercial Analyst
3 weeks ago
The Company
Overseas Group (trading as Overseas Supermarkets & The Food Co) is the largest British Food Retailer in Spain, Portugal & the Canaries. We sell over 5,000 different products to over 55,000 customers every week. Last year we reported annual group sales of €75m.
We operate 26 stores in 5 countries. We have the ambition & funding in place to open more stores in the future when the right opportunity presents itself.
We have exclusive partnerships with Iceland, Waitrose & the Co-op to sell their brands internationally in our markets, and we are about to start a similar (albeit non-exclusive) relationship with Morrisons.
Our business is traditionally a lean operation, but we are recruiting for an Invoicing, Stock & Commercial analyst based in our UK distribution Hub in Wigan. This role will support the business's commercial decision making as well as ensuring all trucks clear European customs seamlessly through the provision of accurate & timely invoicing.
The successful candidate will ensure all truck invoicing is created and submitted to customs agents and hauliers daily, whilst also providing accurate and timely analysis of management information to support business decision making.
In terms of Management Information, your main responsibility will be to continually analyse our stock holding and sales information to ensure we maximise sales, profit, and on-shelf availability whilst controlling the value of stock we hold in the business.
The role offers some autonomy and the real ability to impact change, but the role will not suit everybody. At times you will be left to your own devices and will work on your own, but if you are already an experienced analyst who wants more responsibility, then this role and business could be for you.
Responsibilities
- Daily Truck Invoicing
- Sole responsibility for the creating and submitting of all truck invoices for goods entering Europe (usually between 6-10 trucks per week)
- Ensure all invoices are accurate and agree to CMR & Truck Weights
- Ensure all commodity codes, Meursing codes, Country of Origin & Cost Price information is accurate on all invoices
- Maintain and update our internal product database which holds all key export information
- Help minimise & aid efficient clearance of discontinued & Slow Moving Lines
- Effectively report “on-shelf” availability (By Store, Supplier & Category) & introduce plans to improve these figures
- Effectively manage high stockholding lines
- Help report supplier availability issues
- Consistently review seasonal sales trends to influence formula changes to ensure maximum availability at key times of the year (Xmas, Summer to Winter etc)
- Help improve the reporting and monitoring of shrinkage to drive real action at both central ordering & store level
- Help manage reductions & waste at store level by highlighting trends and sharing best practice
- Help improve shrinkage by highlighting areas where we can improve availability in store and thus drive more clean sales which will in turn improve ratios
- Production, development, and automation of daily & weekly KPI Reports
- Help manage “bulks” to maintain good level of fill on slow moving lines (or change layouts)
- Ensure reports are maintained, relevant, timely, and in line with latest business developments, providing insight & decision support
Skills, Knowledge & Experience
IS Skills
- Excellent Microsoft Excel skills, all your reporting will be created in Excel
- Strong SQL knowledge advantageous (but must have previous experience of using it)
- Quick learner of new IT Systems
Other Skills
- Excellent numerical, analytical & decision support ability
- Ability to work unsupervised whilst using own initiative
- Strong attention to detail
- Able to analyse complex data efficiently and effectively
- Commercial awareness; understands the impact of their own actions on commercial results
