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Administration Assistant
2 weeks ago
About FRP At FRP, we are a leading national business advisory firm based in the UK, with over 900 team members and 100+ partners. We specialise in Corporate Finance, Debt Advisory, Forensic Services, Financial Advisory and Restructuring Advisory, operating from 35 offices across the UK, Isle of Man and Cyprus. We help clients navigate complex situations to create, preserve and recover value. Job Description We are seeking a motivated individual to join our experienced Restructuring team at FRP Advisory in our Glasgow office. This role is ideal for someone looking to start a career in the professional services sector. Full training will be provided, along with opportunities for further development and professional qualifications. Key Responsibilities Answer switchboard calls for the Scottish offices, directing them to the appropriate team member. Collect, franking and post all outgoing mail for the team, working with our external provider to ensure larger mails are sent in a timely manner. Deal with all internal mail, ensuring it is forwarded to the correct office/team member. Coordinate client events using the CRM system, including scheduling drinks receptions and restaurant bookings. Submit stationery orders, take in deliveries and change, order and monitor all photocopier and printer toners. Ensure engineers are requested if faults occur to limit the impact on the business. Liaise with off‑site storage provider for collections and deliveries of documents. File correspondence on client electronic and hard‑copy files, requiring a high level of attention to detail. Ensure disbursements are accurately recorded for invoicing purposes. Assist with onboarding clients and completion of KYC checks. Assist with setting up meeting rooms first thing in the morning to ensure they are ready for guests to arrive. Meet and greet clients and provide refreshments where appropriate, including ordering lunches for meetings. Maintain the case management system and other software. Undertake any other office support work as and when required. Co‑ordinate health and safety requirements for the location. Qualifications GCSE English and Mathematics grade 5 or above. Ability to exhibit our core values of being clear, honest and considered in your approach to work. Highly motivated team player with excellent communication and interpersonal skills when engaging with clients and colleagues. Diligent with keen attention to detail and a professional approach to work. Adaptable and flexible approach to work with a genuine willingness to learn. Excellent organisational and administration skills with good knowledge of Microsoft Office packages including Word, Excel and Outlook. Our Values Straightforward: We provide clear, no‑nonsense advice. Confident: Our guidance is backed by expertise and evidence. Pragmatic: We focus on practical solutions and tangible outcomes. Real: We are professional yet approachable, understanding the challenges our clients face. Our Commitment to You and the Environment At FRP, sustainability is integral to our strategy and operations. Our sustainability depends on building and maintaining meaningful, long‑term relationships with all our stakeholders – including our employees, clients and local communities – while also reducing our impact on the natural environment. We are always striving to improve in all areas – whether it’s our people, our clients, our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We are committed to fostering an inclusive, equitable and diverse culture for our people. We maintain an Equal Opportunities Policy, ensuring that recruitment and employment decisions are based solely on the skills and experience required for our professional services – regardless of ethnicity, race, sexual orientation, disability or any other protected characteristic. We believe every individual should have the opportunity to thrive. Our learning and development programmes enable us to invest in growing our employees’ careers. We aim to empower our team members to each achieve their potential. We are committed to growing long‑term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We are emotionally invested in our clients right from the beginning. #J-18808-Ljbffr
