College Administrator

7 days ago

Nottingham, United Kingdom Catch22 Full time

Job Description We are looking for an experienced and reliable College Administrator for our Catch22 College Nottingham site. As a College Administrator you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision. As the College's administrator, you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision. Responsibilities Supporting the day-to-day running of the centre answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationery Overseeing attendance monitoring, calling students, writing letters inputting onto online registers Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc Completing learner bursary spreadsheet and send to finance in line with deadlines Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network. Using the purchasing system to raise purchase orders, requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable. Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service Complying with Health and Safety policies and procedures. Acting as a First Aider and Fire Warden in the Centre Acting as an Exams Administrator to the Centre’s Awarding body, enrol students onto relevant courses, and apply for certification on completion. Qualifications Essential Qualifications Level 2 or equivalent in English and Maths Desirable Qualifications Business Administration qualification Essential Experience Proven experience of working in an Administrative capacity Excellent knowledge of Microsoft office including Word, Excel, and Powerpoint Proven ability to communicate effectively at all levels and build sound relationships Knowledge of finance, invoicing and administrative systems Experience of data entry onto databases Able to draft own correspondence and proofread Able to develop administration & finance procedures Desirable Experience Experience working within a school, college or other educational settings Experience working in a setting with vulnerable / challenging young people Essential skills and abilities Ability to build and develop good working relationships at all levels, internally and with outside organisations Ability to operate in a fast-paced, challenging and diverse environment #J-18808-Ljbffr

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