Personnel Coordinator

Our client, a leading international provider of specialist project and engineering services to the energy sector, is seeking a proactive and highly organised Personnel Coordinator to join their team on a full-time, permanent basis, based in Burnley. This role plays a key part in supporting the EMEA Project Delivery team by coordinating all personnel logistics associated with project assignments. You will manage end-to-end mobilisation and demobilisation processes and ensure all personnel documentation, compliance, and travel arrangements are handled efficiently and accurately. Working closely with HR and Operations, you will contribute to the smooth running of the personnel function across multiple projects. Main responsibilities: To assist with ensuring that all personnel mobilising to projects have the correct training, visas, documentation to meet the project requirements. Assist with the process of obtaining second passports, visa applications and work permits. Assist with manning assigned projects with competent, certificated and medically fit personnel in accordance with Company and client specific requirements. Liaising with the operations team for scheduling and facilitation of personnel changes. Manage global travel arrangements and in-country personnel logistical requirements. Focal point for travel providers, coordinate accommodation, travel and organise any other logistical requirements for project personnel. Ensuring the best and most cost-effective travel options are selected so that commercial margins for mob/demob fees are achieved. Track and record comprehensive and accurate offshore/onshore personnel movements for projects on Solab, recording accurate personnel changes, personnel availability and any uplifts. Support the project team with cost tracker accuracy and finance with accurate payroll information. Prepare project assignment conditions, travel letters and any other travel or project information. Raising purchase orders and validating costs. Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval. Dealing with any associated payroll queries and re-directing queries to HR or payroll as necessary. Maintain all offshore personnel records and certification on Solab, ensuring all necessary documentation is available and valid, conduct competence validation checks. When required, provide support with agency offshore recruitment activities, sourcing suitable personnel. Record offshore personnel holiday’s or leave requirements in Solab. Order, log and arrange delivery (if necessary) of PPE requirements for field personnel. Attend and minute weekly operations meeting and other project meetings as required. Supporting project specific work and new initiatives across the business. Suggest improvements on areas the personnel team can operate more efficiency. Participate in out of hours on-call rota and participate in the department and emergency on-call response rota. Undertake any other office duties as the Company may reasonably require. Health, Safety & Environment You have a duty to take care of your own health and safety and that of others who may be affected by your actions at work. You will carry out assigned tasks and duties in a safe manner, in accordance with instructions, and comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of practice. Ensure that you follow any instructions or health, safety & environmental training provided by the company and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings you identify within your health and safety arrangements.  Skills & experience required: Experience of working in a fast paced personnel logistics department preferably within the Energy sector. Experience of visa applications preferably Work visas/Permits/Residencies. Able to use own initiative and self-motivated with excellent time management. Capable in working under pressure, to deadlines and operate in a fast-paced environment, handling multiple assignments simultaneously to meet deadlines. A "can do" positive attitude, with a focus on delivery. Excellent communication skills. Strong problem solving and decision making skills. Flexible team player with the ability to work as part of a team. Highly organised and efficient with attention to detail. Honest, trustworthy, confidential and discreet. Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment