Executive Office Manager for Victoria Collins MP

1 week ago

Hatching Green, United Kingdom House of Commons Full time

Overview We are looking for a dedicated and professional Executive Office Manager to help run the office of Victoria Collins, MP for Harpenden & Berkhamsted and the Lib Dem spokesperson for Science, Innovation and Technology and Lib Dem VP - helping the team to deliver for local constituents. Responsibilities Lead and maintain a highly professional administrative support function for the MP’s office Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary Overall management of the Member's diary commitments, delegating tasks to others as appropriate Collate all required information from team members to present to the MP Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate Ensure the office is fully equipped Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them Support and manage the recruitment of staff for the MP’s office Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required Project management of the team activities including team meetings Flexibility to support, or travel to, the Westminster office Manage MP Inbox including delegation and management of correspondence Skills required Previous experience working as a Senior Administrator/Office Manager/ Executive Assistant Excellent organisational skills and ability to prioritise a demanding workload to meet strict deadlines Excellent written and verbal communication skills Good interpersonal skills with the ability to handle challenging situations Able to work independently and as part of a small team Strong awareness and understanding of current political issues Sympathetic to Liberal Democrat values Upon appointment, you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines. Closing Date Tuesday 17th December Interview/Start Dates Closing time: 23:59 Interview Date: Please keep December 18th and 19th free for interview dates. Start Date: End Jan / February To apply for this role please email CV and a covering letter (maximum one page) to victoria.collins.mp@parliament.uk putting ‘Executive Office Manager Application: YOUR NAME’ in the subject field. Regrettably, it will not be possible to respond to each applicant -- if you have not heard back by 31st December you have been unsuccessful on this occasion. #J-18808-Ljbffr

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