Executive Assistant – Marketing

Are you a proactive problem-solver who thrives on keeping teams organized, informed, and ahead of the curve? Do you enjoy working behind the scenes to support impactful marketing initiatives and client development strategies? If you’re detail-oriented, tech-savvy, and thrive in a fast-paced environment, we’d love to meet you.We’re looking for a high-performing Executive Assistant to join our team—someone who brings equal parts strategic thinking and administrative excellence to support our Marketing and Client Development leadership. You’ll play a critical role in managing calendars, coordinating high-level meetings and travel, and driving data-informed processes that make a real difference across our business.What You’ll DoYour work will have true impact to our team. Here’s a closer look:Executive SupportAct as the point of contact for internal and external communications on behalf of assigned executives.Manage busy and dynamic calendars—juggling priorities, resolving conflicts, and staying two steps ahead.Coordinate complex travel arrangements with precision and efficiency.Prepare professional correspondence, emails, and documents.Screen and direct calls and messages with professionalism and discretion.Handle signature processes, filing, and legal documentation.Marketing CoordinationServe as an ERP and CRM superuser— enter, maintain, and manage client data across our systems.Manage a data driven approach to client giving administration. This includes donation tracking, budget forecasting support, payment processing and associated communications.Organize logistics for tradeshows, client events, and external functions (galas, political events, etc.).Help plan and execute internal employee engagement activities and offsite meetings.Keep tabs on timelines, vendors, shipping, and staffing needs to ensure events run smoothly.Assist in generating client reports that inform strategy and drive business outcomes.General Office SupportOwn department-wide organization, supply tracking, mail handling, and office logistics.Maintain an understanding of company policies and ensure compliance across tasks.Be ready to jump in and support wherever needed.What You Bring10+ years of relevant experience.Proficiency with Microsoft Office, ERP, and CRM systems (superuser status is a bonus).Exceptional communication, multitasking, and time management skills.A calm, resourceful presence—even when things get hectic.A natural collaborator with a strong sense of ownership and initiative.What It’s Like to Work HereWe believe in authenticity, collaboration, and a mindset of leadership and ownership at every level. We’re a team of problem-solvers who get things done—and done right. If that resonates with you, you’ll feel right at home here.Ready to bring structure, clarity, and momentum to a high-impact team?Apply now and help us move our efforts forward with precision and heart.The salary range for this position is $60,000–$80,000. This range reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at Phone: (585) 241-0480 Email: hr@pikecs.comWe are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. #J-18808-Ljbffr