Cardiology Research Administrator

Main area Research, Administration, Data Coordination Grade NHS AfC: Band 4 Contract 12 months (Fixed Term/Secondment Maternity Cover) Hours

• Full time
• Flexible working
• Home or remote working

37.5 hours per week (Hybrid, Monday to Friday, hours to fit within 8am - 6pm pattern.) Job ref 190-0053-DIR

Employer: Sheffield Teaching Hospitals NHS Foundation Trust

Employer type: NHS

Site: Northern General Hospital

Town: Sheffield

Salary: £26,530 - £29,114 pa/pro rata for part time staff

Salary period: Yearly

Closing: 21/04/2025 23:59

Interview date: 01/05/2025

Cardiology Research Administrator & Data CoordinatorNHS AfC: Band 4

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

A vacancy has arisen in our Academic Directorate of Cardiology & Cardiothoracic Surgery to support the Research Coordinator. The role involves providing administrative support to the cardiology research team and data coordination of cardiology research studies. It is expected that the role will be hybrid, with a mixture of on-site and home-based working.

Who we are looking for

The Directorate is looking for an enthusiastic and highly motivated individual to provide a high-quality administrative support service to the Directorate. The applicant must have excellent organisational and communication skills as the role involves liaising with other departments and hospitals as well as nursing, medical and managerial staff and some remote contact with patients.

Candidates will need to display accurate keyboard skills and have had experience of managing a diverse workload. Additionally, a commitment to personal training and development, strong IT skills, a flexible approach to working, administrative experience, and awareness of research processes and governance are required.

Main duties of the job

The role of Research Administrator & Data Coordinator provides comprehensive administrative support in the following areas:

• Collection of Accrual data
• Database maintenance
• Data collection and coordination of studies
• Good Clinical Practice training
• Meeting facilitation
• Coordinating the Patient Panel activities

Working for our organisation

You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.

Please also note any secondment must first be agreed with your current line manager.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specificationQualifications

• 5 GCSEs (including English and Maths) at Grade C or above
• Qualification to level 3 gained through either Secretarial (OCRIII) or Administrative (NVQ3) routes or equivalent knowledge gained through short courses, on-the-job training, and experience of non-routine administration and establishing administrative procedure.
• A high level of knowledge of IT systems, database/web-based packages is essential but may be demonstrated through either qualification or demonstrable experience of system use.
• A level(s) in biology or biological sciences
• ECDL (European Computer Driving Licence)

Other Factors

• Ability to travel, if required

Experience

• Proven, relevant experience as an administrator working within busy office environments, developing and improving systems, providing secretarial support to a team, dealing with people at all levels and contributing positively
• Experience of managing a diverse workload.
• Experience of contributing towards the development, implementation, and quality assurance of systems.
• Experience of working within a research, NHS, university or other public sector environment.
• Understanding of health services research and the legislative and regulatory arena.
• Knowledge of research legislation including research governance, ICH GCP and Medicines for Human Use Regulations, research ethics.
• Excellent time-management skills and be capable of balancing routine tasks with more complex demands as they arise.
• Excellent organisational skills and the ability to work accurately, particularly when dealing with conflicting deadlines.
• Be able to monitor and plan in advance own workload and prioritise according to the needs of the service.
• Proven team-player with the ability to work independently without direct supervision.
• Be methodical and pay meticulous attention to detail.
• Possess good literacy and numeracy skills and the ability to understand, record, communicate and analyse verbal and written information to a high standard.
• Possess excellent interpersonal skills and confidence in dealing professionally with internal and external queries, referring on as appropriate.
• Understand the sensitivity surrounding confidential issues.
• Possess strong IT skills that must include Microsoft Word, Excel, PowerPoint, and Access.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full-time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name: Dr Helen Denney

Job title: Directorate Research Coordinator - Cardiology

Email address: h.denney@nhs.net

Telephone number: 07584187702

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