Health & Safety Coordinator

Health & Safety Coordinator Join the ICF team as a Health & Safety Coordinator supporting HSEQ functions across Europe, Asia and the USA, and the day‑to‑day facilities operations of the Leeds office. Reports to Europe & Asia Senior Manager HSEQ Office Location Leeds or nearby, UK Schedule Monday to Friday 09.00 – 17.00 Role Summary This is a hybrid role. The successful candidate will assist the Senior HSEQ Manager with routine safety tasks, ISO 9001 and ISO 14001 management meetings, audit preparation across regional offices, and oversee facilities services in the Leeds office (minimum 2–3 days per week). Key Responsibilities Support the implementation of health and safety policies and procedures across Europe, Asia and USA. Participate in regular safety inspections and risk assessments to identify and address non‑compliance. Maintain accurate and up to date health and safety records on a monthly basis for Europe, Asia and USA. Assist in ensuring compliance with health and safety regulations, including annual audits and Fire Risk Assessment for Europe & Asia offices. Monitor and track action plans resulting from internal and external audits to ensure timely completion. Respond to general health and safety enquiries and investigate concerns raised. Provide administrative support to the Senior HSEQ Manager for Europe & Asia and North America. Ensure completion of internal ISO and health & safety audits for Europe & Asia, collaborating with Facilities management and Senior Managers to coordinate local procedures and environmental processes, ensuring minimum compliance standards are met. Investigate all accidents in consultation with the Senior HSEQ Manager and Facilities Management and assist in reviewing accident investigation forms to ensure remedial actions are implemented. Work with Senior HSEQ Manager and external advisors to conduct health & safety audits for London, Madrid, Berlin, Brussels and India Offices. Assist in developing and managing internal audit and measurement tools and implement structured reporting systems for ISO 9001 and ISO 14001. Manage relationships with external contractors and support staff and contractors in complying with health & safety legislation, client standards and contractual agreements across Europe, Asia and North America. Prepare and present ISO reports and performance data for Health & Safety Senior Manager. Support local Office Managers that all regulatory ISO data and documents are well maintained and up to date. Facilities – Remote Support for Leeds & Birmingham Help maintain security at the Leeds office by managing internal card access systems and lock‑up procedures. Assist the HSEQ Manager with regular risk assessments, safety checks, and annual inspections of equipment maintenance and servicing. Update and record facilities issues regularly on the shared facilities log sheet. Raise purchase orders and verify invoice details for health & safety suppliers. Support remote workers with access to the IWG App (external serviced office provider), maintain and update the employee access list, and review the monthly on‑demand option by creating and updating a simple data sheet. Assist with organizing office events, both onsite and offsite, for Leeds and Birmingham staff. Requirements Health & Safety Assistant experience or equivalent role min. 2 years. Detail‑oriented. Self‑motivated; works independently. Strong communicator who can influence senior management. Capable in emergency situations. Skilled in Microsoft Office (Outlook, Excel, Word, PowerPoint & SharePoint). Occupational Health and Safety certification preferred. Must have in‑depth knowledge of ISO 14001 & 9001 requirements. Audit experience and understanding of audit processes. About ICF Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. Learn more about what we do and our commitment to inclusion. Benefits Single Private Medical Insurance cover with no restrictions on existing conditions. Dental insurance and an online GP service. 25 days annual leave, plus UK bank holidays (annual leave increases with years of service). Pension scheme with 5% of salary employer contribution. Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long‑term sick. Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay. Candidate AI Usage Policy At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in‑person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure all candidates have an equal opportunity to succeed. Location Leeds – Carlton Mills (GB77) #J-18808-Ljbffr