Administrative Officer

2 days ago

Stafford, United Kingdom HM Prison and Probation Service Full time

OverviewThis divisional administrative role is based in the PS regional office and supports the delivery of business specific and transactional office based activities across the PS Division.ResponsibilitiesProduce documents and reports using computer based systems.Maintain and contribute to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.Support HR functions including absence management recording, vetting administration, appraisal recording, gift & hospitality register updating, training administration and maintaining up to date divisional organisational charts.Provide Health & Safety administrative support.Process ICT change requests and manage local information using established Probation systems.Handle procurement requests within the I-Proc system.Assist with the design, development and maintenance of computerised and manual records and produce core process maps detailing operational Probation processes.Process and record documents related to goods and services and administer room bookings, meetings and events.Respond to external and internal telephone enquiries, personal callers and hire car booking administration.Handle general office administration tasks including printing requests, alert office notifications, and effective documentation production.Respond to correspondence and queries, record accurate data from computerised systems and provide management information to strict deadlines.Organise and store efficiently paper based information and deal with sensitive and confidential data in accordance with data protection requirements.Work closely with Shared Services to ensure appropriate protocols and procedures are followed.BenefitsAccess to learning and development.Flexible working options to enhance work life balance.Inclusive working culture encouraging diversity.Civil Service pension with an employer contribution of 28.97%.Annual leave and public holidays.Season Ticket Advance.Selection ProcessThe vacancy uses Success Profiles to assess behaviours, strengths and experience. Feedback will be provided only to candidates who attend an interview or assessment.Nationality RequirementsUK nationalsNationals of the Republic of IrelandNationals of Commonwealth countries with right to work in the UKNationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre-settled status under the European Union Settlement SchemeIndividuals with limited or indefinite leave to remain eligible for EUSS on or before 31 December 2020Turkish nationals and certain family members with the right to work in the Civil ServiceDiversity and InclusionThe Civil Service embraces diversity and promotes equal opportunities. Candidates with disabilities are encouraged to apply via the Disability Confident Scheme. All candidates are recruited by merit on the basis of fair and open competition as outlined by the Civil Service Commission’s recruitment principles. #J-18808-Ljbffr

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