Ward Clerk

Job Summary 2 Temporary Ward Clerk role available within our team in Specialty and Integrated Medicine We are looking for an enthusiastic and motivated individual who enjoys the challenge of working in a fast paced environment where no two days are the same and can provide excellent administrative support to wards at St. Jamess University Hospital. We are able to offer shifts over a 7 day period, working opposite shifts to other department ward clerks, between the hours of 07:00am and 20:00pm. This also includes the possibility of cross covering other wards where needed. The successful candidates will undergo a 2 weeks supernumerary period in which you will shadow other ward clerks within the team on different wards. Within this time you are able to use the systems to get used to them see how other wards work and workout which routine would work best for you when you are based on your own ward. Main Duties Brief duties include updating PAS and PPM systems, maintaining the ward registers, taking phone calls and messages from members of staff, other departments/CSUs/Trusts or relatives, arranging transport for patients been discharged, transferred or leaving the ward for appointments while they are an inpatient. You will also book follow up appointments for discharged patients. Other administration duties include documenting any admission, discharge or transfers, ensuring there is adequate stock for the ward, ordering equipment that may be needed, reporting any faults that occur on the ward. It will also involve assisting the nurse in charge in a multitude of administrative tasks to ensure the continuous smooth running of the Ward. Some of these will ensure the smooth and timely movement of patients through the department in accordance with the emergency care standard. About Us Our team is a very large hardworking team that offer support across all our 16 ward that we have within our CSU. We have 2 admission wards, 1 Infectious diseases ward, one diabetes and endocrine ward, a general medicine as well as many older peoples medicine base wards with changes happening all the time and new wards opening and expanding within the CSU constantly its makes the team grow bigger and stronger. All our ward clerks work full time, working opposite each other, rearranging their shifts to make sure the ward has a full week cover when one or the other is on annual leave. The atmosphere is the team is brilliant everyone always works with a smile on their face. Our team is always so welcoming to new starters and always on hand if anybody ever needs any support. Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions. Details Date posted: 05 December 2025 Pay and Contract Pay scheme: Agenda for change Band: Band 2 Salary: £24,465 a year Contract: Fixed term Duration: 6 months Working pattern: Full-time, Flexible working Reference number: C9298-SIM-206 Job Locations St. James's University Hospital Beckett Street Leeds LS9 7TF Job Responsibilities To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff. The jobholder will contribute to the maintenance of an environment for effective care. St Jamess Hospital 37.5 hours a week over a 7 day period, working opposite shifts to other departmental clerks. The successful applicant will work as part of a team and be responsible for the provision of a high quality administrative service to the ward. The prime responsibility of the post holder will be to assist the nurse in charge of the ward with a variety of administrative and clerical duties to ensure the smooth running of the unit. A good standard of general education, previous clerical experience and excellent written and oral communication skills are essential. Previous hospital or experience of working within multi-disciplinary teams would be an obvious advantage. Person Specification Experience Essential: Clerical experience is essential but not desirable as there will be a 2 weeks training period Experience Desirable: Experience in a Hospital background Qualifications Essential: A good standard of general education is essential in English & Maths Skills & Behaviours Essential: Excellent written and communication skills are essential Skills & Behaviours Desirable: Previous use of the hospital systems would be desirable Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer Details Employer name: Leeds Teaching Hospitals Address: St. James's University Hospital Beckett Street Leeds LS9 7TF Employer's website: https://www.leedsth.nhs.uk/ (Opens in a new tab) #J-18808-Ljbffr