Training Coordinator

2 weeks ago

New Hythe, United Kingdom H & M V Engineering Ltd Full time

UK Training Coordinator Job Spec Role Overview:
The UK Training Coordinator provides essential administrative and coordination support to the UK Training Lead, ensuring the smooth execution of training activities, certification tracking, and onboarding processes across UK operations.
This role is key to maintaining training compliance, managing records, and supporting communication between departments and stakeholders.
Key Responsibilities:
1. Training Coordination & Delivery
• Assist in booking and scheduling training sessions across the UK.
• Issue joining instructions and calendar invites to candidates and trainers.
• Raise internal requisitions (IRs) for training and confirm costings against UK training codes.
2. Certification & Records Management
• Download completed certificates and upload them to HR system.
• Update the Training spreadsheet with new expiry dates and maintain accurate records.
• Monitor training expiry reports weekly.
• Follow up on outstanding certificates and ensure monthly records are complete.
3. Communication & Support
• Respond to training-related queries via email and Teams.
• Send diary reminders for upcoming training via Outlook.
4. New Starter Onboarding
• Attend weekly onboarding meetings with HR, HSE, IT, and Admin to prepare for new starters.
• Send Teams invites and assist in presenting training overview to new employees.
• Guide new starters on uploading certificates to HR system and accessing further training.
• Issue the mandatory training modules to all new starters.
5. Reporting & Reconciliation
• Assist in reconciling training costs across UK accounts.
• Ensure only training-related expenses are charged and records are accurate.
• Provide regular updates to the UK Training Lead on training activity, certification status, and cost tracking. UK Training Coordinator Job Spec Skills & Experience Required:
• Experience in administrative or coordination roles, ideally within training or compliance.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office, Outlook, Excel, and HR systems.
• Familiarity with e-learning platforms.
• Excellent communication skills and ability to work cross-functionally. Desirable Attributes:
• Detail-oriented and proactive approach.
• Comfortable supporting onboarding and presenting to new employees.
• Understanding of training compliance and certification processes

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