Experienced Legal Secretary

Job Title: Experienced Legal Secretary – Residential Property
Location: Towcester
Salary: £26,000
Job Type: Permanent, Full-Time

Are you an experienced Legal Secretary with a background in residential property work, looking to join a busy, friendly high-street practice? This is a key role within a well-established firm, supporting the Head of Department and fee earners on a broad range of conveyancing matters from file opening through to post-completion.

You’ll be based in the Towcester office, working in a close-knit team and playing an important part in ensuring a smooth, efficient client experience.

Key Responsibilities

Preparing correspondence and legal documents via audio typing and word processing
Managing client files, including daily filing, file opening/closing, storage and archiving in line with firm procedures
Preparing mail and enclosures for dispatch, ensuring all documentation is correctly attached and sent
Setting reminders for key dates, chasing search results and other actions to support smooth progression of matters
Liaising with clients, solicitors, lenders and third parties by phone, email and face-to-face as required
Assisting with the management of matters from exchange to completion and through all post-completion formalities
Supporting fee earners on purchase, sale, remortgage and transfer of equity files
Answering incoming calls in a professional manner, taking accurate messages and directing queries appropriately
Handling general administrative duties, including completion statements, accounts queries, postings and billing
Preparing, editing and formatting documents, and undertaking occasional legal research for the Head of Department 

The Ideal Candidate

To succeed in this role, you will have:

2–3+ years’ experience as a Legal Secretary in a busy Law Firm
Solid experience within Residential Property / Conveyancing
Excellent organisation and multitasking skills, with the ability to manage competing priorities
Strong written and verbal communication skills and a professional telephone manner
High levels of accuracy, attention to detail and pride in producing quality work
Reliable timekeeping and a proactive, “can-do” approach
The ability to work autonomously while also being a genuine team player 

Desirable

Experience supporting a Head of Department or senior fee earner
Confidence in using case management systems and MS Office
Local knowledge of the Towcester/Northamptonshire area