Personal Assistant to Group CEO
3 days ago
Personal Assistant to Group CEO at Fortus Location: York office (also available at other Yorkshire sites as needed). About The Role The Personal Assistant (PA) will provide high‑level administrative and organisational support to the CEO of Fortus, ensuring the CEO’s time is maximised, priorities are managed effectively, and strategic initiatives are implemented smoothly. Key Responsibilities Coordinate and manage the CEO’s calendar, arranging meetings, conferences, and travel itineraries. Proactively anticipate scheduling needs and resolve conflicts quickly. Ensure all documents and information are prepared ahead of meetings. Serve as first point of contact, screening and prioritising communications. Draft, review, and format correspondence, presentations, and reports. Maintain confidentiality and exercise discretion in handling sensitive information. Organise and prepare for internal and external meetings, including minutes and follow‑ups. Coordinate board meetings, leadership sessions, and client events. Support team communications, announcements, and CEO‑led initiatives. Assist in executing key strategic projects led by the CEO. Undertake research, prepare briefing materials, and compile data for decision‑making. Track progress on priorities and meet deadlines. Arrange national and occasional international travel and ensure efficient itineraries. Handle expenses and budget tracking for executive‑related activities. Build strong relationships with senior leaders, clients, and external partners. Represent the CEO professionally in all interactions. Ensure smooth communication flow between the CEO, wider business, and stakeholders. Skills And Experience Proven experience as a Personal Assistant or similar role supporting senior leadership. Strong organisational skills, with the ability to handle multiple priorities and deadlines under pressure. Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, SharePoint). Strong problem‑solving skills and the ability to anticipate needs before they arise. Experience within professional services or advisory businesses (preferred but not essential). Personal Attributes Proactive, resourceful, and adaptable. Strong interpersonal skills and emotional intelligence. Detail‑oriented with a focus on accuracy. Resilient and composed under pressure. Discreet and trustworthy. Working Arrangements Full‑time permanent role (37.5 hrs per week) at the York office. Opportunity to work from other Yorkshire sites as needed. Flexibility to work outside standard hours if required by the CEO’s schedule. What's on offer? Competitive salary and company bonus scheme. 24 days holiday entitlement, plus birthday day off. Flexible bank holidays and agile working. Medicash plan and salary‑sacrifice pension scheme. Employee Assistance Programme and group life assurance (x3). Salary‑sacrifice benefits including holiday purchase, cycle‑to‑work, tech purchase, EV car scheme. Regular social events, friendly and inclusive working environment. On‑site parking in York and Scarborough. Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative #J-18808-Ljbffr
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York and North Yorkshire, United Kingdom Fortus Full timeA leading consultancy in the UK is seeking a Personal Assistant to support the CEO. This full-time permanent role involves managing the CEO's calendar, handling communications, and organising meetings. The ideal candidate will have proven experience as a Personal Assistant, strong organisational skills, and proficiency in Microsoft Office and digital...
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