Personal Assistant

23 hours ago

The Wells, United Kingdom AtkinsRéalis Full time

Personal Assistant to support the Market Director, Win Work Director and additional leaders within the Buildings & Places business. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a fast paced business. 60%+ office-based working required. Responsibilities Providing an efficient support service to the team, duties will include but are not restricted to: Managing diaries and organising meetings and appointments Attending and minuting regional leadership team meetings Booking and arranging travel, transport and accommodation Support senior business leaders to complete monthly expenses Email Management Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines Compiling and preparing reports, presentations, packs and correspondence Managing databases and filing systems Deputise for other Personal Assistants when necessary Monitoring, co‑ordinating and reporting on timesheets, year end performance reviews and other cyclical activity Liaise with other support staff to provide support when required Co‑ordinating external client communications Administering planner boards and action trackers Ad‑hoc administration duties Event Management Drive collaboration across the Business Support function, having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented. Complying with the relevant employment legislation and codes of practice. Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect. Qualifications & Skills Able to work well under pressure and prioritise workload accordingly Professional and confident manner Can be trusted to maintain confidentiality at all times Organised and efficient Flexible, approachable and willing to pitch in with all tasks and step away from routine when necessary Positive proactive approach Excellent administration and communication skills Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint and MS Teams) Good team player and willing to support the team Good organisation skills with ability to manage multiple tasks Good time‑management skills with ability to work to deadlines Equal Employment Opportunity Statement AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination. Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally. #J-18808-Ljbffr

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