Administrative Assistant, Office of the CEO

Administrative Assistant, Office of the CEO Join to apply for the Administrative Assistant, Office of the CEO role at Liberty Global in London. We’re looking for an Administrative Assistant to enhance the effectiveness of the Office of the CEO by providing administrative and clerical support to the Chief Executive Officer, Principal Executive Administrator (PEA), and Chief of Staff (MD) for the Office of the CEO. The role also plays a key part in event planning support. What will you be doing? Provide administrative and clerical support to the CEO, PEA, and MD with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation. Offer onsite support for all CEO London Office meetings, including greeting guests, catering, booking conference rooms, and arranging audio visual as necessary. Coordinate, set up, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology. Compile and manage confidential materials, including executive and board materials, and retain digital documents on internal network and shared drives. Work hand in hand with the PEA (based internationally) on all CEO office related tasks daily, process invoices and expenses for the Office of the CEO and Board Members through Oracle. Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail. Assist with ad‑hoc or special projects, initiatives, and other duties as needed. Event planning Assist the PEA with the execution of Europe office of the CEO event planning duties, including ground travel logistics, venue and activity research, menu development, audio visual, and conference registration. Communicate with vendors on contracts, set up, menus, etc. Manage check/wire requests for deposits and final bills in accordance with the contract. Track and manage event budgets. Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning. We Tend To Look For People With A proven track record of administrative support and event planning Proficient in Microsoft Office suite Maintain a very high level of discretion and confidentiality Strong time‑management, ability to prioritize tasks, organizational, and decision‑making skills Effective communication, both verbally and written, with a professional and positive attitude Detail oriented, extremely accurate and organized, and reliable Experience with managing global/international travel Proven record of accomplishment and experience with all stages of planning, design, and production of events Must be a self‑starter who requires little supervision to meet corporate goals A team player who embraces collaboration, adaptability and rises to new challenges Proactive and results‑oriented mindset Excellent interpersonal communication between CEO, Principal Executive Administrator, MD, Office of the CEO, Board of Directors and their spouses, the administrative team What’s in it for you? Competitive salary + Bonus 25 days annual leave with the option to purchase 5 more Access to wellbeing and mental health benefits such as the Calm app, personal medical, critical illness cover and dental insurance Matched pension contribution up to 10% (UK only) Free public transport subscription (NL only) 24 hours of paid Volunteer Time Off Discounted gym and wellness memberships Access to our car benefit scheme Access to our online learning platform to continue to develop and grow your career with us The chance to join an innovative, fast‑paced and passionate team Who We Are Liberty Global is a dynamic team of operators and investors committed to generating and delivering value through the strategic management of our three platforms: Liberty Telecom, Liberty Growth and Liberty Services. Liberty Telecom delivers next‑generation products through our advanced fibre and 5G networks, providing over 80 million fixed and mobile connections across Europe through well‑known brands such as Virgin Media O2, VodafoneZiggo and Telenet. Liberty Growth is our $3bn investment portfolio of fast‑growing businesses in content, tech, and infrastructure which includes stakes in ITV, Televisa Univision, Plume, Lionsgate and the Formula E racing series, as well brands such as Wyre, nexfibre, Egg and Believ. Liberty Services is our newest platform spearheaded by Liberty Blume, providing tech‑enabled professional services to the Liberty Global Group and 3rd‑party businesses. Working at Liberty Global means a career at the heart of a vibrant, innovative group of companies driving value for shareholders, people and society. Liberty Global is an equal opportunity employer. If you are curious and resilient with a limitless mindset, we’re eager to hear from you, no matter your background. #J-18808-Ljbffr