Student Experience Administrative Assistant

Student Experience Administrative Assistant Directorate: The School of Engineering and Physical Sciences (EPS) Grade: Grade 4 (24215 - 26707) Contract Type: Full Time (1FTE) Open Ended Rewards and Benefits: 28 days annual leave increasing to 33 days per year after 5 years service plus 9 buildings closed days for all full time staff (Part time workers should pro rata this by their FTE). Use our total rewards calculator : to see the value of benefits provided by Heriot‑Watt University. Purpose of Role The role will be based within the school reporting to the Head of Operations but working closely with the Associate Executive Dean (Education and Student Life) and the Senior Programme Directors and other colleagues. They will collaborate with the Student Advising team other teams in the Registry and Academic Support Directorate and across the wider institution. They will provide operational and administrative support to deliver student‑facing events activities and the overall student experience. Key Duties & Responsibilities Support both administratively and operationally student societies including student initiatives organising events payment invoicing meeting support and liaison with academic members Support the School with student event management including Welcome Week / Induction activities Provide administrative support for school‑based student voice activity Support academics with the set‑up of Canvas Induction sites Support academics with the set‑up and oversight of Canvas Discipline sites Clerk the Student and Staff Liaison Committees Programme Boards and other Learning & Teaching meetings / committees as requested Coordination of student field trips Coordination of placements Provide administrative support to academics leading on Disability coordination in the school Provide reports of programme and course tutor lists Update the Schools student facing webpages and SharePoint pages Provide input to the School management team to improve processes and offerings for school‑based student events activities and the overall student experience Other duties as assigned to support the student experience and the operational and strategic priorities of the School and the University Education Qualifications and Experience Essential Effective team working skills Literacy and numeracy skills equivalent to SCQF Level 5 or similar or equivalent experience Experience of working within a similar environment as outlined above Competent in the use of relevant IT packages including a sound knowledge of Microsoft Office applications Excellent verbal and written English communication and interpersonal skills Demonstrable professional and proactive approach Demonstrable ability to work quickly and flexibly with a high degree of accuracy and attention to detail in a dynamic changing and pressured environment Demonstrable provision of excellent customer service Desirable Educated to SCQF Level 6 or equivalent qualification Working in an administrative role in higher education How to Apply Applications can be submitted up to midnight (UK time) on Wednesday 12th November 2025 Please submit your CV & covering letter via the Heriot‑Watt on‑line recruitment. We welcome and will consider flexible working patterns e.g. part‑time working and job share options. Heriot‑Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected trained promoted appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. #J-18808-Ljbffr