Legal Secretary

Legal Secretary – Property (Commercial & Residential) Showing 16 Legal Secretary jobs in London Legal Secretary – Property (Commercial & Residential) Location: Central London (office based) Employment Type: Full-time, Permanent Hours: Monday – Friday An established and highly regarded law firm in Central London is seeking an experienced Legal Secretary to join their fast-paced and dynamic Property Department. This is an excellent opportunity for a proactive and detail-driven individual with strong experience supporting senior fee earners within both commercial and residential conveyancing. Key Objectives Provide high-quality secretarial and administrative support to senior fee earners within the Property team. Deliver accurate, efficient and high-volume typing support (audio and copy). Assist with client care, ensuring queries are managed professionally and promptly. Maintain excellent attention to detail across all documentation, correspondence and processes. Manage workload proactively to support the efficient operation of the department. Uphold confidentiality, professionalism and compliance standards at all times. Key Responsibilities High-volume audio and copy typing, preparing legal documents, correspondence and forms. Completing Land Registry forms and SDLT returns. Carrying out property searches. Providing support with billing and invoicing. Managing diary appointments, file organisation, copying, filing and general administrative duties. Ensuring all documents and communications are produced accurately and to tight deadlines. Supporting fee earners with day-to-day case handling and administrative needs. Liaising with clients and third parties professionally and efficiently. What We’re Looking For Proven experience as a Legal Secretary within commercial and residential conveyancing. Strong IT skills and excellent typing speed/accuracy. Ability to work in a busy, fast-paced environment supporting senior fee earners. Exceptional attention to detail and commitment to high standards. Strong communication skills and client-focused approach. Confident in managing administrative duties independently and efficiently. What’s on Offer Competitive salary (dependent on experience) Opportunities for long-term career development Supportive, professional team environment If this role aligns with your background and experience, please contact Owen at Eclectic Recruitment for further information: We aim to respond to all applicants within 10 days. If you do not hear from us within this timeframe, please consider your application unsuccessful on this occasion. Experienced Commercial Property Secretary Location: London EC2M Working Practice: Hybrid Salary: Competitive, based on experience Contract: Full-time, Permanent Are you an experienced Commercial Property Secretary looking to take the next step in your career? Our client, a respected firm in the heart of London, is seeking a highly organised and proactive professional to join their thriving commercial property team. This is an excellent opportunity to play a key role within a supportive and fast paced environment. Key Responsibilities Provide comprehensive administrative and secretarial support to fee earners. Prepare and manage legal documents, correspondence, and reports. Assist in property transactions, including drafting and processing contracts, leases, and related documentation. Liaise professionally with clients, solicitors, and third parties. Maintain accurate records using the firm’s document management system. Support diary management, meeting coordination, and billing processes. Skills & Experience Previous experience as an administrator or secretary within a commercial property or legal environment is essential . Solid understanding of property law processes and terminology. Excellent typing ability and strong IT skills, including proficiency with MS Office and case management systems. Exceptional attention to detail and the ability to manage competing priorities. Strong communication and organisational skills. Why Join This Firm? Competitive salary and a comprehensive benefits package. A collaborative, friendly, and professional working environment. Real opportunities for growth and ongoing professional development. If you’re a dedicated Commercial Property Secretary seeking a new challenge in a dynamic London firm, we’d love to hear from you. Position Overview (Float Legal Secretary) Performs a variety of secretarial and administrative duties, on a floating basis, for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff to observe confidentiality of client matters. Job Responsibilities (This list is not exhaustive and may be supplemented and changed as necessary.) Utilises the Firm's computer systems and software applications. Follows the Firm's document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness. Transcribes from handwritten materials and (if applicable) dictation. Establishes and maintains calendar and deadline reminder systems. Organises and prioritises telephone calls, mail, documents and projects. Deal with incoming/outgoing mail as appropriate. Schedules and organises activities such as meetings, conferences, departmental activities. Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment. Maintains e-filing and management of inboxes, and records management systems. Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Updates client contacts regularly using Client Relationship Management system (CRM). Ensures that attorneys weekly timesheets entries are dealt with in a timely manner. Prepares legal documents and provides administrative support for partners and attorneys to whom assigned. Exercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties. Observes confidentiality of attorney-client relationship. Works closely with administrative support staff. Performs overload document work requests, filing, photocopying, as requested by other attorneys/departments. Attends regular technical training and/or mandatory training. Attends team, departmental and/or Firm-wide meetings/townhalls. Other related duties and projects as required. Qualifications (Float Legal Secretary) Previous legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Experience of floating across many practice areas. Excellent English language and grammar skills. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organise and prioritise numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Work occasionally requires additional hours to perform the essential duties of the position. Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Litigation Legal Secretary A Litigation Legal Secretary is required for a top Legal 500 law firm in the West End, on a full time basis. Position Overview: This is an office based role and you are required to have at least 1 year experience working as a Litigation Legal Secretary, but no more than 4 years experience. Key Responsibilities for this Litigation Legal Secretary Vacancy: Supporting the Litigation fee earners with administrative tasks File management Diary management Audio and copy typing Preparing forms or documents for court Arranging appointments Opening and closing files Liaising with clients and other professionals Data processing and management Requirements of the Litigation Legal Secretary: Good IT skills, including MS Word, Outlook, and case management systems Knowledge of legal terminology/document formats (training can be provided) Strong communication and organisational skills Professional, discreet, and client-focused Benefits for this Litigation Legal Secretary: Salary is between 27,000 - 30,000 and dependent on experience. 23 days holiday + bank holidays + Christmas closure Auto-enrolment pension If you're a Litigation Legal Secretary seeking a new opportunity, apply today. Alternatively, contact Victoria Kemp at Law Staff Limited quoting reference 37477. IMPORTANT: PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. Legal Secretary - Transportation Finance A highly regarded international law firm is seeking an experienced Legal Secretary to support its busy transactional team in London, primarily within the Global Transportation Finance (GTF) practice. This is a document-heavy, fast-paced role suited to a confident, proactive professional with strong organisational skills and experience supporting transactional or corporate lawyers. Responsibilities include: Provide high-level secretarial and administrative support to multiple lawyers Manage complex diaries and coordinate meetings, events, and client interactions Handle telephone calls, client communication, and visitor enquiries professionally Arrange lawyer travel and assist with itinerary management Maintain strong client care, including managing correspondence when lawyers are away Prepare, format, and amend extensive legal documentation using firm style guides Proofread documents for accuracy and consistency Organise and maintain both paper and electronic filing systems Assist with client care processes, including engagement letters, conflict checks, AML/KYC, and onboarding Input lawyer time (InTapp Time) and manage expenses (Chrome River) Support billing preparation as required Skills & Experience Strong typing skills (65+ wpm) Strong communicator with discretion and a professional manner Exceptional attention to detail and accuracy Ability to work under pressure and meet deadlines Team player with a positive, “can-do” approach Flexibility around occasional overtime Minimum 2 years’ experience as a legal secretary in a transactional or corporate practice Experience with document-heavy transactional work essential Familiarity with AML, KYC, conflicts, and client onboarding processes an advantage Experience with iManage beneficial Why Join? Competitive salary up to £50k Hybrid working arrangement Opportunity to support a leading transactional practice in a collaborative team environment Exposure to high-profile international work Conveyancing Legal Secretary / Paralegal Conveyancing Legal Secretary / ParalegalSouth West London35,000 Pro Rota Part-time (2-3 days), Permanent Premier Recruitment Group are delighted to partner with a well-established South West London law firm in their search for an experienced Conveyancing Legal Secretary or Paralegal. This opportunity sits within a busy residential property department, supporting the Head of Property with a varied and engaging workload. Key Responsibilities: Providing comprehensive administrative and legal support to the Head of Property Managing a range of residential conveyancing matters Preparing contracts, drafting documentation and completing relevant forms Handling Land Registry applications and local authority searches Liaising with clients, estate agents, lenders and other solicitors Overseeing file organisation, audio typing and general office administration Requirements: A minimum of 2 years' experience in residential conveyancing Strong working knowledge of the conveyancing process from instruction through to completion Excellent communication, organisation and time-management skills A proactive approach and strong attention to detail Fully office-based, part-time (2 or 3 days per week) will be considered for the right individual Competitive salary around 35,000 Pro Rota Chance to work closely with senior leadership in a respected practice Supportive team environment with long-term career potential For further information or to express your interest, please get in touch. 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