Departmental Records Officer

About the job Job summary This is an incredibly exciting time to join the DDaT team at DCMS, as we strive to collaborate across the department to deliver secure, user-centred services that drive smarter working, innovation and efficiency. We are transforming DCMS to meet the demands of an agile, delivery-focused department leading on some of the highest priority work for the government’s agenda to drive growth, enrich lives and level-up society. Our plans include critical investment in our corporate systems, ensuring they are fit for purpose and reducing the manual input required. Equally, there is ongoing development of the way the department delivers its policy outcomes via digital and data services, using AI where needed to maximise the value these can bring to users in the department or throughout the society we serve. We want to transform how we solve policy challenges by having user centred design and collaboration within multi-disciplinary teams at the heart of what we do. Job description This role will lead on the development and implementation of departmental records policy, maintaining the Departmental retention schedule, and be the final authority on decisions relating to the retention or destruction of records, and maintain the Departmental relationship with the National Archives. Working closely with the Head of Knowledge and Information Management, the Departmental Records Officer will set the strategic direction for the Operational Knowledge and Information Management Team, and provide updates to senior leadership about the Departments’ overall compliance with information management legislation. Develop and implement a Departmental records retention policy for DCMS; monitoring internal compliance with information governance, identify opportunities to improve information and knowledge management and work with the Head of Operational Knowledge and Information Management to implement improvements. Creation and maintenance of clear policies and processes for the lifecycle management of DCMS’ information assets and assess the effectiveness of these policies, working with the Head of KIM Ops in a process of continuous improvement, and supporting the Head of KIM Ops in implementing these policies. As Departmental Records Officer, ensure compliance with the Public Records Act by providing expertise to the Head of KIM Ops in managing the backlog of physical and digital files and making evidence led, expert decisions on the retention, destruction or permanent transfer of records Actively work with others to understand and mitigate information risk, build relationships and foster a collaborative environment with colleagues across KIM Ops, data protection, cyber security, IT and governance to support a network of Information Asset Owners. Influence senior stakeholders to fully understand and carry out their responsibilities to manage their information assets accordingly, and reporting on areas of non-compliance or improvements to the Information Security Management Board Manage and authorise Departmental data transfer agreements, working closely with colleagues in Commercial, Data Protection and IT in ensuring appropriate governance and technical measures are in place to guarantee safe data transfers Person specification The ideal candidate would have the following key skills and experience: Essential requirements: Qualification in records or information management and/or accreditation by a relevant professional body (e.g. IRMS, ARA, CILIP) or the equivalent experience Expert knowledge of information legislation and best practice such as the Public Records Act, the Freedom of Information Act and the Data Protection Act and the Code of Practice on the management of records Strong organisational and planning skills, with the ability to influence and negotiate competing needs and priorities. Experience of making informed decisions on the appraisal and selection of records for retention, destruction, or transfer to the National Archives for permanent preservation Understanding of managing both digital and physical records in a Government or similar governed environment. Ability to apply pragmatism in applying compliance and working with teams to improve compliance. Desirable skills: Experience of working with both Google and Microsoft systems Experience of inputting into the design of information architecture Experience of working with the National Archives and the Advisory Council on National Records and Archives Apply here: https://tinyurl.com/5xjnpd4a Calculate your take home pay. Use this service to estimate how much Income Tax and National Insurance you should pay for the current tax year. Employment could affect your benefits, find out more here. Turn2us Benefits Calculator. #J-18808-Ljbffr