IEP Administrator

Join to apply for the IEP Administrator role at NHS 2 days ago Be among the first 25 applicants Job Summary We are looking for an IEP Administrator to join our Imaging team within the IEP Team at St Bartholomew's Hospital. We operate over 5 days between the hours of 09:00 to 17:00. This is a great opportunity to undertake this role within the Breast Imaging Department, as the successful candidate will work cross‑site cover across the network. A key responsibility of this role is requesting and managing patient images across the hospital using the Image Exchange Portal (IEP), PACS and RISe systems. The role involves varied administrative tasks, including requesting and transferring images through the Image Exchange Portal, inputting patient information, speaking with patients, handling enquiries, supporting the administrative team, scheduling appointments using the RISe system, and providing Reception cover. The successful candidate will need to be proactive, flexible, and a reliable team player, able to manage a varied workload to meet demanding targets and changing deadlines. They must be able to work within a multi‑disciplinary, confidential environment and strictly adhere to Information Governance procedures. Strong computer literacy is essential, as the post‑holder will be expected to input, extract, and manage information across multiple imaging and patient‑tracking systems. Full system training will be provided. Main duties of the job To act as an IEP Administrator for the team ensuring effective and efficient administrative support to the Imaging Services Pro‑actively support the day‑to‑day delivery of an effective and efficient Picture Archiving and Communication System PACS, Radiology information System (RIS) across all Bart's sites. Update patient record system as required Provide secretarial support to the team, as required. Manage the IEP (Image Exchange Portal) service, ensuring that the daily large volumes imaging is sent out and retrieved in a timely manner. This involves liaising directly with multi‑disciplinary teams both inside and outside the Trust to ensure that images are available wherever they are needed in the required timescale. Answer telephone calls and relay any messages in a timely manner These process steps ensure a smooth and efficient service for patients throughout their treatment within the Trust. In addition to the administrative supervision, the role will encompass daily and weekly monitoring to maintain, and adhere to, real‑time workflows. About Us Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world‑class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients. Our vision is to be a high‑performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm‑free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment. Details Date posted: 03 December 2025 Pay scheme: Agenda for change Band: Band 3 Salary: £30,546 to £32,207 a year per annum inc Contract: Permanent Working pattern: Full‑time Reference number: 259-7658661SBH (N) Job locations: St Bartholomew's Hospital, London, EC1A 7BE Job Description Job responsibilities:The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment. Person Specification Essential Qualifications GCSE / A Level or equivalent standard of Education Experience Previous NHS experience of working as a technical support officer or similar role Significant administrative experience including maintaining office and patient record systems Significant experience CRS/RISe/PACs. Knowledge Understanding of Confidentiality and Data Protection Act and able to maintain confidentiality and trust with an awareness of information governance requirements. Knowledge of CRS/RISe/PACs Skills Ability to work unsupervised, prioritising own workload Evidence of being able to work within set timeframes and managing changing priorities / deadlines to meet challenging targets. Able to work in a busy clinical environment as part of a multi‑disciplinary team. Courteous and efficient approach at all times. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here: Criminal records checks for overseas applicants. Employer details Employer name: Barts Health NHS Trust Address: St Bartholomew's Hospital, London, EC1A 7BE Employer's website: https://www.bartshealth.nhs.uk Seniority level Entry level Employment type Full‑time Job function Information Technology Administrative and Support Services #J-18808-Ljbffr