Accounts Payable Administrator

Accounts Payable Administrator (12-Month FTC) Location: London Advert closes: Tuesday 9th December We’re looking for an Accounts Payable Administrator to join our team and play a key role in supporting our Purchase to Pay process. Be the first point of contact: Administer the Query Desk, responding promptly and accurately to invoicing queries from colleagues and suppliers. Inbox management: Handle the Accounts Payable inbox, ensuring all queries are managed efficiently and professionally. Invoice processing: Oversee Invoice Registration, ensuring invoices are matched to Purchase Orders and correct CIS deductions are applied. Reconciliation: Perform supplier statement reconciliations to maintain accurate records and avoid payment delays. Credit notes: Process credit notes and ensure they’re correctly applied to supplier accounts. Continuous improvement: Assist with clearing backlogs, support system migrations, and contribute ideas for process automation and efficiency. Collaboration: Work closely with Procurement and Finance teams to resolve discrepancies and improve invoice processing. Audit support: Maintain accurate documentation and support audit and compliance activities. Qualifications Experience working in an Accounts Payable function within a Purchase to Pay environment. Great understanding of invoice processing systems (experience with Agresso or Proactis is a plus). Excellent communication and stakeholder management skills. High attention to detail and the ability to work under pressure and manage competing deadlines. Proficiency in Excel (including Pivot Tables and VLOOKUP) and strong analytical skills. A customer‑focused approach and a passion for raising the bar on quality and effectiveness. Self‑motivation, flexibility, and a willingness to play a full role in the team’s success. We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK. We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity. Loans Administration / Guarantees / Credit Administration – 12 Month FTC Location: Small European Bank Loans administration – rollovers, rate fixing, and drawdowns. Recording guarantees in the system, initiating fees, and managing amendments. Processing SWIFT payments. Communicating with customers and agent banks to address inquiries. Credit administration. Experience Requirements Proven relevant experience in Loans Administration and/or Guarantees within the banking sector. Proficiency in SWIFT payments. Excellent written and oral communication skills. Ability to work well under pressure and as a team player. Role will be working 5 days a week in the office for the first month. After one month it will then be working hybrid – 3 days a week in the office and 2 days remotely. Management Accountant (12-Month FTC) – Hybrid (1‑2 days per week) Location: London Produce monthly management accounts with a strong focus on overheads and cost analysis. Partner with departmental leads to review quarterly financial performance. Manage monthly accruals and prepayments. Complete and maintain regular balance sheet reconciliations. Maintain the weekly cash flow forecast and prepare clear commentary on notable monthly cash flow movements. Conduct weekly purchase ledger reviews in collaboration with the Finance Assistant. Support the creation of the annual budget, taking ownership of assigned cost centre budgets. Prepare year‑end audit files, including group consolidations and supporting notes. Candidate Requirements Qualified Accountant – ACA, ACCA, CIMA or International equivalent. Minimum of 5 years’ experience in a finance function. Strong background in bank reconciliations and cash flow reporting. Experience with Microsoft Dynamics/Business Central is highly advantageous. Clear communicator with strong stakeholder management skills. Strong analytical and numerical abilities to support reconciliations and treasury activities. Management Accountant (12-Month FTC) – On Site (5 days per week) Location: Central London Top to bottom month‑end management accounts production. AP/AR support / transactional duties. Business Partnering with Heads of Department. Weekly forecast preparation. Journal entries / payroll. Monthly balance sheet reconciliations. Liaise with internal and external auditors. Part‑qualified, or studying towards a recognised accounting qualification (CIMA, ACCA or equivalent). Month‑end management accounting experience. Strong double‑entry accounting experience with AP and AR exposure. Business partnering experience. Part‑Time Management Accountant (3 Days Per Week) – Hybrid (1‑2 days in the office) Location: London Create and own monthly cost reporting by supplier, GL code and legal entity against budget. P&L and Balance Sheet variance analysis. Maintain monthly balance sheet reconciliations, including accruals, prepayments and fixed assets. Complete cost reviews to ensure the amount we are charged is accurate and appropriate. Investigate any discrepancies or future plans with the FP&A teams and entity teams as appropriate. Process the payroll journals across the group including reconciling all group payroll balance sheet GL accounts. Own the monthly intercompany recharge process including raising monthly intercompany recharges across the Group and ensuring intercompany GL accounts are netting to nil on a consolidated level at month‑end. Respond to and manage the monthly and yearly ONS requests. Bring in other subsidiaries & future acquisitions to existing processes. Identify & implement group efficiencies wherever possible. Call out system improvements and support with ad‑hoc duties to fit business needs. Requirements include: Part‑qualified (ACA/ACCA/CIMA) with at least 5 years Management accounting experience. Proven track record of presenting month‑end information to stakeholders. Previous payroll processing experience. Prior knowledge of Intercompany processes and reconciliations. Experience and/or desire to work at a fast growing business. Proficient in spoken and written English. Excel experience at an intermediate level. Experience of working to deadlines and with non‑financial managers. High level of attention to detail and accuracy. Strong organisational and time management skills. Ability to work autonomously and take ownership of tasks. Can do attitude and a willingness to be hands on. Ability to present information in a concise and professional manner. Comfortable working with a high degree of change and ambiguity. Ability to manage a diverse workload in a fast‑moving environment. Looking for a part‑time role (3 days a week) and to come into the office at least once a week. IT Assessor Delivering high quality, timely, and standardised technical feedback that directly supports learner progress. Reviewing learner evidence, ensuring alignment to apprenticeship KSBs and EPAO standards. Supporting apprentices who are struggling to articulate or structure their technical portfolio work. Identifying gaps in understanding and providing clear guidance to help learners improve. Preparing apprentices for EPA through readiness checks, mock interviews, and portfolio reviews. Running interactive webinars and Q&A sessions to help learners build technical and soft skill confidence. Quality assuring peer reviews and ensuring consistency across the team. Collaborating with coaching, placement, and assessment colleagues to maintain a high quality learner journey. Managing your own time, milestones, and productivity within a highly autonomous team setup. Being flexible in supporting learners across different tech stacks and varying levels of complexity. What We’re Looking For A strong grounding in programming concepts with knowledge of at least one core language (Python, C#, or Java). Either a Computer Science background or practical experience as a developer. A genuine interest in AI and how it shapes modern technical practice. Someone who can deliver clear, structured, high quality feedback aligned to KSBs and EPA standards. The ability to break down complex ideas into simple, accessible explanations for learners at different levels. A highly autonomous working style with strong self‑management and productivity. Confident communication skills, comfortable running workshops and Q&A sessions. Bonus: former computing teachers or educators with experience in marking, assessment, and learner support. Revenue Controller (Tech Firm – London Finance Team) Attending monthly revenue meetings with Partners and Associates to cover all aspects of WIP, debt, disbursements, client monies, time management and billing. Providing Partners with client fee breakdowns, using ARCS 3 to accurately report matter progress. Handling and resolving billing queries to ensure matters are billed promptly. Dealing with various AP related queries. Assisting the Team Leader with partner and client reports using Elite/BI/Qlikview. Maintaining professional regulatory standards and knowledge, e.g., UK VAT requirements & Solicitors Accounts Rules. Assisting with Credit Control activities including follow‑ups with Partners on outstanding invoices, contacting clients, reviewing provisioned invoices, playing an active role in ensuring the team is hitting its cash target. Assisting in the FRS5 process as required. Tracking volume discounts and rebates where necessary. Setting up and monitoring secondments and advising Partners of the process. Key Requirements Previous experience working in a law firm within a revenue or billing focused role. Experience in the production of management reports. A high standard of computer literacy (knowledge of 3E systems would be advantageous). Excellent communication skills, professional integrity, and personal resilience. Commercial acumen. #J-18808-Ljbffr