Logistics Admin and Clerical Assistant

Job Summary This exciting opportunity has arisen to work within the forward looking and enterprising Logistics/Transport team of an Acute Trust. You will be responsible for the delivery of goods to various locations of a busy acute hospital service and for ensuring the smooth running of the day‑to‑day Transport and Stores function. We need an enthusiastic person with an understanding of Logistics. You will be able to communicate effectively with internal and external stakeholders and to assist the Logistics Manager as and when required. Specific responsibilities include receiving and receipting delivery notes onto the in‑house computer system (SBS), delivering to Sterile services, Medical Records, Pharmacy and general distribution of goods and paperwork to agreed locations within the Trust in a timely and efficient manner. You will need to be flexible and capable of working effectively within the busy environment of the Trust's Transport and Stores Teams, working between Southport and Ormskirk District General Hospital sites which are eight miles apart. Please note the job description for this post is subject to change as per AfC review. Responsibilities Assist the Logistics Team Leader with the day‑to‑day running of the stores/Logistics department, including stock control, order processing and distribution of goods, and control of the administration of both incoming and outgoing deliveries, while maintaining accurate records. Maintain and update an accurate record of all deliveries received within the Trust, showing when they were received and where they were delivered, corroborated with a signed receipt. Receive orders and electronically receipting onto the SBS system, maintaining an electronic database of receipted goods used by the Finance department to assist with the smooth transition of payments to external suppliers. Assist with the deliveries and onward distribution of goods and paperwork to agreed locations within the Trust in a timely and efficient manner, reporting any obvious damage or discrepancy in accordance with Trust procedures. Work flexibly and effectively within the busy environment of the Trust's Logistics and Facilities Teams. About Us Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9,000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our Services Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements Rated Outstanding by CQC Inspection August 2018 Top 100 places to work in the NHS (NHS Employers & Health Service Journal) National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme Job Location Ormskirk Hospital, Wigan Road, Ormskirk, L39 2AZ Qualifications GCSE A‑C including Mathematics and English or equivalent level of skills and knowledge CPC course completed Desirable Qualifications EDCL or IT related skills Our Values We are Kind We are Open We are Inclusive Knowledge and Experience Ability to demonstrate background knowledge of NHS Worked in a Logistics Environment Desirable Knowledge and Experience Good administration skills Use of Computer, VDUs, photocopier and scanner Microsoft Systems Skills Good Communication Skills Good clerical skills Ability to interact as a member of a team Ability to work unsupervised Understanding of confidentiality requirements Analytical and problem‑solving skills Ability to make dynamic decisions Ability to prioritise daily workload Team player Required to deal with queries regarding late deliveries which requires good customer skills To be sensitive to the needs of others Required to assist with the physical distribution of goods to clinical / support departments Other Essential Full Driving Licence Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer Details Mersey and West Lancashire Teaching Hospitals NHS Trust Ormskirk Hospital, Wigan Road, Ormskirk, L39 2AZ #J-18808-Ljbffr