Team Administrator

Team Administrator The closing date is 22 December 2025 Our At Risk Mental State (ARMS) team is expanding, and we have a fantastic opportunity for a Team Administrator. The At Risk Mental State (ARMS) is a specialist mental health service based on NICE‑recommended interventions, including comprehensive psychological assessment and interventions for ARMS/psychosis and co‑existing mental health problems (depression, anxiety, emerging personality disorder, substance misuse). These are supported with family interventions, care coordination, social prescribing, and education/employment support. We are looking for a motivated and enthusiastic individual with strong attention to detail to provide comprehensive administrative support to the team. You will require the ability to multi‑task and work flexibly to manage the workload in accordance with agreed quality standards, and demonstrate a good knowledge of Microsoft Office programmes including Outlook and Word. Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check. Main duties of the job You will support all staff and doctors in the office by undertaking administrative and clerical duties with administration work, referrals to EIS, scheduling of appointments, team meeting minutes, professionals meeting minutes, typing clinic letters. You will liaise with members of the public in their dealings with the team/service, some of whom may prove at times to be distressed, challenging, or aggressive in manner. You will liaise with other EIS team members to organise and deliver a safe and efficient office system to support sound patient care, consistent with clinical governance, whilst helping the team to achieve targets and complete timely returns of information. You will provide information to patients, staff, carers, relatives, GPs, Community Health Teams, relating to appointments, patient care, service pathways and meetings, verbally by telephone, face to face or written in a tactful and courteous manner often requiring non‑clinical advice involving careful analysis of delicate situations regarding patient care, requiring knowledge of patient confidentiality. You will maintain records including computerised systems to include electronic health record RIO, databases and spreadsheets required by the Team, e.g. therapy waiting information, group therapy lists, trackers of doctors' clinic appointment letters. Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position. About us At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined‑up healthcare services. We're a dynamic, forward‑looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people. We do things differently here – it's one of the reasons the CQC rated us "outstanding" in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities. Our 7,000‑strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves. Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do. Job responsibilities For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over‑reliance of AI tools which is negatively impacting applications as they remove candidates' individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application. Person Specification Knowledge, Skills and Training RSA Standard II Word Processing or equivalent Ability to identify priority and to meet tight deadline Job specific experience Previous experience working in a busy office Previous NHS experience Information Technology Good knowledge of Microsoft Office and use of the Internet Personal Qualities/Attributes Professional manner when liaising with service users and others Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Dorset HealthCare University NHS Foundation Trust #J-18808-Ljbffr