Regional Patient Pathway Co-ordinator Support

Job Summary This post is fixed term/secondment until 31st March 2026 to meet the needs of the service. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. An exciting opportunity for a Patient Pathway Co‑ordinator Support to work within the Regional Cataract Service, delivering change across Aneurin Bevan, Cardiff and Vale and Cwm Taf Morgannwg Health boards. We are looking for organised, enthusiastic individuals who are self‑motivated and have strong team leadership skills. The post holder will play a key part in delivering our transformation plans for Ophthalmology in the South East Wales Region. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. Main duties of the job To provide an essential telephone support service relating to patient services, involving handling calls for Regional Ophthalmology service for outpatient and inpatient. To provide quality clerical support to the scheduling team and stakeholders. Ensuring all appointments are booked correctly and efficiently in a timely manner in accordance with Health Board Policies and Procedures and all documentation is updated in line with service requirements and standards. To answer telephone calls in an efficient and courteous manner ensuring a high level of professionalism is maintained. To provide reception cover for Regional Ophthalmology service. The new team will be a central link to booking and scheduling teams across the region and strong communication skills are vital. Other key contacts for the role include Directorate Managers, Medical Leads, Nursing Leads and the Regional Programme Team. About us Aneurin Bevan University Health Board is a multi‑award‑winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in‑house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world‑class healthcare service fit for the future. Details Date posted: 05 December 2025 Pay scheme: Agenda for change Band: Band 2 Salary: £24,833 a year per annum Contract: Fixed term Duration: 3 months Working pattern: Full‑time Reference number: 040-AC466-1225 Job location: Ty Gwent, Llantarnam Industrial Park, Cwmbran, NP44 3HR Job description To undertake booking of appointments in line with set criteria ensuring that all protocols are adhered to. Organise own day‑to‑day workload. Responsible for updating all waiting list entries in line with departmental standards. Receive, process and document referrals within agreed time scales ensuring action is taken regarding urgent referrals in line with speciality requirements. Any cancellations are to be undertaken following the set criteria for the speciality. Patients must be rebooked within specified time scales. Any problems meeting these criteria, including late cancellations, should be highlighted immediately to the Line Manager. Ensure that all appointments are booked in line with the current booking criteria. Ensure acknowledgement and confirmation letters are sent to patients according to set criteria and protocols. Receive telephone enquiries in a timely and efficient manner maintaining a high level of professionalism. Respond to enquiries/queries, escalating issues when necessary. Deal with telephone queries from internal and external agencies and patients in a professional manner in accordance with Data Protection and statutory policies and procedures. Deal with all enquiries and complaints promptly and sympathetically and inform the supervisor of any problems immediately. Maintain good communication and liaison with other staff, wards, departments and the general public. Cancel and re‑arrange existing appointments. Contact patients by telephone regarding the cancellation of appointments at short notice. Record CNA (Cannot attend appointment) and DNA (Did not attend for appointment) as per protocols. Record accurate and complete information for all patients on relevant databases. All staff liaise with colleagues regarding annual leave prior to authorisation from Line Manager. Assist with basic training of new staff by demonstrating own duties. Work within standard operating procedures with supervisor on hand to give advice when necessary. Clerks are responsible for covering colleagues during periods of annual leave and sickness (Provide cross speciality cover for each other). All staff must have full understanding of current Welsh Assembly Referral to Treatment guidelines. Undertake appropriate training. Undertake general office duties as required. Follow all protocols and standards, manual and computerised, ensuring these are undertaken accurately within agreed time scales. Be flexible to the needs of the service to ensure smooth running of the department. Actively participate in the duties of the department as required. This is a new role and therefore will be open to a significant amount of change depending on the priorities within the service. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac. Person Specification Qualifications Essential Good General Education Understanding of a range of routine work procedures, which would require a combination of on‑the‑job training and a period of induction Computer Literate Standard keyboard skills Desirable Proficient in software packages, including Word, Excel Experience Essential Previous clerical experience or similar Desirable Previous Medical Records experience or knowledge of the hospital's patient administration system (PAS) Skills Essential Good communication skills Polite and professional telephone manner Ability to perform well under pressure Ability to prioritise workload and achieve targets within given deadlines Ability to establish good working relationships with managers, clinicians, clerical staff at all levels Ability to work flexibly either as part of a team or using one's own initiative Desirable Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh Other Essential Ability to work and problem solve under pressure whilst achieving targets Willingness to work under direction but also a self‑starter Demonstrate a commitment to achieving high quality standards of work Flexible to the needs of the service, energetic and determined Accurate/Methodical in all aspects of work Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Aneurin Bevan University Health Board Ty Gwent, Llantarnam Industrial Park, Cwmbran, NP44 3HR Employer's website https://abuhb.nhs.wales/ (Opens in a new tab) #J-18808-Ljbffr