Executive Assistant

Executive AssistantThe Executive Assistant (EA) will provide high-level administrative support to the CEO, CFO, and wider Executive Team. The role ensures leadership can focus on strategic priorities by managing schedules, anticipating needs, and maintaining smooth day-to-day operations. Acting as a central point of coordination, the EA supports effective communication, organisation, and collaboration across the business.£45,000 – £50,000LeatherheadMonday to Friday, 9:00 am – 5:30 pmHybridFree parking25 days holidayExcellent company benefitsKey ResponsibilitiesProvide proactive administrative support to the CEO, CFO, and Executive Team, anticipating needs and resolving issues ahead of time.Manage complex diaries, priorities, and scheduling to ensure efficient use of executive time.Represent the Executives with professionalism, discretion, and confidentiality at all times.Prepare logistics and relevant information in advance of meetings and deadlines.Assist with preparation of board packs.Support the company's internal meeting rhythm and ensure consistency across meeting owners.Carry out project research and operational support tasks as required by the leadership team.Create and format high‑quality presentations, reports, and briefing materials for internal and external audiences.Act as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication on behalf of the Executives.Arrange complex travel itineraries, accommodation, and logistics for domestic and international trips, including expense reconciliation.Maintain accurate records, filing systems, and ensure compliance with company policies and confidentiality standards.Build strong relationships across the organisation and with external partners to facilitate smooth communication and collaboration.Aptitude, Skills & AbilitiesExceptional organisational skills with the ability to anticipate needs and plan ahead.Excellent written and verbal communication skills with confidence engaging across all levels.Strong prioritisation and time management skills, especially in a fast‑paced environment.High proficiency in Microsoft Office – including Outlook, Excel, Word and PowerPoint.Sound judgement, strong problem‑solving skills, and the ability to work autonomously.Behaviours and AttributesDiscreet, trustworthy, and confident handling highly sensitive information.Calm, solutions‑focused, and resilient when managing competing priorities.Proactive, resourceful, and forward‑thinking with a natural instinct for anticipating requirements.Collaborative and relationship‑driven, with strong interpersonal skills and a positive presence.Dependable and consistent in delivery, follow‑through, and attention to detail.Relevant Experience & QualificationsExperience as an Executive Assistant, Personal Assistant, or senior‑level administrator.Experience supporting C‑Suite or senior leaders within a fast‑paced organisation (desirable).Exposure to project work, research tasks, or operational coordination (desirable).Experience within tech‑driven, commercial, or corporate environments is advantageous.Qualifications in business administration or related fields are a plus but not essential.Other InformationRefer a friend and earn £100 If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3‑month probation period), you will receive a £100 retail voucher of your choice.Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.By applying for this vacancy, you accept Optima Recruitment Limited's Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer. #J-18808-Ljbffr