PA to Practice Business Manager and Management Team

2 days ago

Ilkley, United Kingdom NHS Full time

Job Summary PA role provides essential administrative support to the practices management team, ensuring the smooth running of day‑to‑day operations. Hours per week – flexible, up to 30 hours. Main duties The PA works closely with the Practice Business Manager and management team to handle a variety of tasks, including being the first point of contact with people from inside and outside the organisation, maintaining office systems (calendar and meeting scheduling), and preparing meeting agendas and minutes. About Us IG Medical is situated in West Yorkshire, with two sites: Ilkley Moor Medical Practice in Ilkley and Grassington Medical Centre in the Yorkshire Dales. We are a training practice and a caring, forward‑thinking, committed team whose aim is to improve the health of our community by delivering high‑quality patient care while maintaining a fulfilling working environment for all. Our clinical team includes 5 GP Partners, salaried GPs, Advanced Clinical Practitioners and a nursing team of Practice Nurses and Health Care Assistants. All are supported by managers, reception and administrative teams. Employees are enrolled in Sovereign Healthcare Asset Level 2 which includes store discounts and NHS Pension. Job Description The following are the core responsibilities of the PA. There may be, on occasion, a requirement to carry out other tasks depending on workload and staffing levels: Coordinate the practice management team’s diaries, ensuring meetings are scheduled appropriately and the manager is well prepared. Coordinate internal and external meeting arrangements, preparing agendas and producing minutes. Produce documents, briefing notes, reports and presentations. Arrange Patient Participation meetings, preparing agendas and producing minutes. Work outside of core hours on an ad‑hoc basis for evening meetings. Support the practice management team with projects. Provide reporting and key performance information as required. Be an integral part of the general practice team. Additional wider responsibilities: Assist with staff recruitment as requested. Be involved in decision‑making on staff recruitment within the business. Support the Business Partners (5) day‑to‑day or for specific projects. Support the practice management team in reviewing and updating practice policies and procedures. Manage asset registers as directed. Support and participate in shared learning. Take part in all staff training internally and externally. Person Specification Essential Flexibility to work outside core office hours. Disclosure Barring Service (DBS) check. Maintains confidentiality at all times. Desirable Full UK driving licence. Qualifications and Experience Essential GCSE grade A to C in English and Maths. Experience Experience working with the general public. Experience of customer service and delivery. Desirable Experience of working in a health care setting – NHS/Primary Care or General Practice. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A submission to the Disclosure and Barring Service is required to check for any previous criminal convictions. Employer Details IG MedicalSprings Medical CentreSprings LaneIlkleyWest YorkshireLS29 8THWebsite: https://www.igmedical.co.uk/ #J-18808-Ljbffr

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