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OVERVIEW OF THE DEPARTMENT/SECTION

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MUFG is as committed to your future as you are. It's part of our culture to put people first, and that means focusing on you. Whether your goal is to advance your career, tackle new roles within financial services, refine your knowledge as a subject matter expert, or move and work abroad, MUFG provides you with the opportunity to chart your course toward career success. Invest in your potential by taking positive steps to advance your career and pursue your next opportunity with us

All Global Human Resources roles must comply with the location strategy of that region.

The Global Portfolio Management Office (PMO) serves as the intake mechanism for all in-scope HR projects funded by the Gyokei/International Portfolio Committee (IPC), ensuring projects are prioritized in alignment with evolving business needs and delivered within agreed timelines and budget commitments. The PMO establishes and runs the Global HR Portfolio Committee, working with stakeholders to prioritize projects, coordinate approvals, allocate resources, and oversee governance. It also tracks and reports on project progress, including results, timing, and budget, to ensure transparency and accountability.

The position works globally, and scheduling flexibility is required to allow for regular meetings and connectivity with colleagues in the Americas, APAC, and EMEA time zones.

MAIN PURPOSE OF THE ROLE

The Assistant Vice President (AVP), Global HR Portfolio Governance & Execution Specialist is responsible for managing governance frameworks, prioritizing HR projects, ensuring financial oversight, and tracking resource allocation. This role ensures that HR projects are strategically aligned, appropriately funded, and efficiently resourced while maintaining governance over capacity planning and budget utilization.

Working closely with HR leadership, project sponsors, and Finance, this role ensures decision accountability, governance compliance, and process optimization across the global HR portfolio.

KEY RESPONSIBILITIES

This role will take ownership and responsibility for the following:

Portfolio Governance & Compliance

• Manage governance frameworks, ensuring compliance with corporate policies and decision-making protocols
• Track and facilitate resolution of portfolio-related risks, dependencies, and escalations
• Maintain governance documentation, recording approvals, prioritizations, and funding decisions
• Partner with the PMO to standardize governance processes across global HR projects

Portfolio Prioritization & Strategic Alignment

• Support the assessment and prioritization of HR projects based on business objectives
• Maintain a prioritization framework to validate projects based on impact, resource availability, and budget constraints
• Facilitate capacity planning discussions to optimize resource allocation

Budget Planning & Financial Oversight

• Contribute to annual and ongoing financial planning for HR projects
• Track capital and expense budgets, ensuring compliance with financial policies
• Monitor budget utilization, forecast variances, and identify financial risks
• Collaborate with Finance to ensure accurate cost allocations and intra-affiliate charge models

Resource & Capacity Management

• Assist in tracking and forecasting resource capacity to ensure efficient project execution
• Work with HR leadership and regional teams to support workforce planning
• Partner with HR Solutions to identify resource gaps and recommend hiring or contingent workforce solutions
• Ensure Planview (or other PM tools) is leveraged as the single source of truth for tracking resources and capacity constraints

Portfolio Execution & Decision Tracking

• Ensure timely execution of portfolio committee decisions, tracking approvals, funding, and resource commitments
• Monitor project progress against governance and financial requirements
• Establish escalation mechanisms to address governance and execution challenges

Committee Coordination

• Plan, coordinate, and manage Global HR Portfolio Committee meetings, ensuring structured discussions and decision-making
• Lead pre-meeting preparation, working with stakeholders to compile relevant data, validate updates, and finalise agendas
• Coordinate meetings, ensuring clarity in discussions, documentation of decisions, and alignment with governance priorities
• Track and follow up on post-meeting action items, ensuring timely execution and resolution of governance-related issues

Governance & Reporting

• Maintain a standard operating manual detailing governance processes and meeting protocols
• Provide reporting and insights on portfolio prioritization, financial tracking, and resource allocation
• Ensure data accuracy and consistency in financial and governance tracking

WORK EXPERIENCE

• 7+ years of experience in portfolio governance, project execution, HR strategy, or program management within a global organisation
• Strong background in governance frameworks, compliance processes, and decision tracking
• Experience working with senior leadership, finance teams, and cross-functional stakeholders to drive structured execution

SKILLS AND EXPERIENCE

• Expertise in project governance frameworks, compliance processes, and execution tracking methodologies
• Strong organisation skills to plan and facilitate meetings and document details on key decisions
• Proficiency in project portfolio management tools (e.g., Planview) and governance tracking systems
• C-suite and executive communication skills, with the ability to present governance updates and execution insights clearly
• Attention to detail, ensuring accurate tracking of decisions, risks, and follow-up actions
• Ability to synthesise governance discussions into actionable insights for senior leadership
• Strong stakeholder management skills, ensuring governance alignment across global HR teams

PERSONAL REQUIREMENTS

• Highly organised and detail-oriented, ensuring governance and execution processes meet high standards
• Proactive and results-driven, with a strong sense of ownership in governance execution
• Strong problem-solving skills, with the ability to identify and resolve governance and execution gaps efficiently
• Excellent time management and prioritisation skills, managing multiple governance workstreams effectively
• Strong collaboration and stakeholder engagement skills, driving alignment across global HR teams
• Flexible and adaptable, able to navigate evolving governance requirements and priorities

Performance and Duties

The role holder will be assessed in accordance with their employing entity's performance framework and process, with relevant input obtained from the dual-hatting entity as relevant.

As duties and responsibilities change, the job description will be reviewed and amended in consultation with the role holder. The role holder will carry out other duties within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.

The compensation and benefits information in this posting applies to candidates hired in the United States. Candidates hired outside of the United States will be eligible for compensation and benefits consistent with the local market.

The typical base pay range for this role is between $95,000 - $115,000 depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays.

MUFG Benefits Summary

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.