Energy & Sustainability Adminstrator

Job summary Energy & Sustainability Administrator We are pleased to offer an exciting opportunity for an organised and motivated individual to join our Sustainability Team as an Energy & Sustainability Administrator. This role supports the Trust's commitment to delivering an ambitious sustainability and energy programme, helping us improve environmental performance across our hospitals and services. The Sustainability Team provides strategic and operational guidance to colleagues throughout the organisation, promoting resource efficiency, reducing carbon emissions and ensuring compliance with key sustainability standards. A major part of this work involves monitoring the Trust's utility usage – with power, heating and water costs totalling around £16 million annually – and identifying opportunities for cost and carbon savings. Reporting to the Deputy Head of Sustainability & Energy, you will provide essential administrative and operational support. This will include validating and processing energy and water invoices, supporting financial recharge processes, maintaining data records and assisting with performance reporting. You will also work closely with internal and external stakeholders to support the delivery and communication of sustainability initiatives and progress. This is a fantastic opportunity for someone passionate about sustainability and looking to develop their skills within a forward‑thinking team making a meaningful difference to environmental outcomes and patient care. Main duties of the job Maintaining accurate records for electricity, gas, fuel, and water consumption across MSEFT's estate Delivering accurate monthly reports to distribute to internal and external stakeholders, providing clarification on issues and concerns Identifying and analysing consumption trends and patterns, highlighting anomalies for future investigation Gathering metering information to provide accurate asset records and invoicing Conducting small‑scale projects to deliver improvements in key performance indicators that can be implemented across MSEFT's estate Working independently to carry out planned and unplanned fieldwork or specialist investigative studies Providing purchase justifications, obtaining quotes, raising purchase orders, and registering new suppliers Querying invoice anomalies, obtaining credit notes, and account statements from suppliers Reviewing and processing invoices for approval and payment on internal systems Administering account updates, changes, and queries for energy and water suppliers About us Our ambition is to deliver excellent local and specialist services, to improve the health and well‑being of our patients, and provide a vibrant place for staff to develop, innovate and build careers. We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust. Details Date posted: 05 December 2025 Pay scheme: Agenda for change Band: Band 4 Salary: £27,485 a year Per Annum (Pro Rata for Part Time) Contract: Permanent Working pattern: Full‑time Reference number: 390-COR-SO-0634-A Job location: Southend – Britannia Business Park, Comet Way, Southend, SS2 6GE Qualifications GCSE or equivalent in English and Maths NVQ level 4 in a relevant subject or equivalent level of qualification or significant equivalent previous experience Relevant professional administrative qualification or equivalent and/or relevant professional work experience Experience Significant experience working in an administrative or data inputting role in the NHS or a large complex organisation Experience of managing meetings (diaries), agendas and minute taking Knowledge Proficient with the MS suite of programmes, e.g. Excel, Word Basic knowledge or appreciation of the regulated energy markets and the procurement of utilities Background check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Mid and South Essex NHS Foundation Trust Southend – Britannia Business Park, Comet Way, Southend, SS2 6GE Website: https://www.mse.nhs.uk Additional Information Please note that we reserve the right to close the vacancy early should a high number of applications be received. Unfortunately, we are unable to provide sponsorship for this role. For more information on this varied and rewarding role, please see the attached job description. We look forward to your application #J-18808-Ljbffr