Experienced Conference Operations Associate

2 weeks ago

Greater London, United Kingdom Private Equity Insights Full time

Experienced Conference Operations Associate Join to apply for the Experienced Conference Operations Associate role at Private Equity Insights. MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE. Do you want to take part in defining the future of Private Equity? Do you thrive in a fast‑paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team. About Private Equity Insights Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organising a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. It is part of United Media, which focuses on building large‑scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched eight media companies and acquired one. What We Offer You The opportunity to have a real impact – you’ll gain operational experience in a growth company where your work and results are tangible and have a high impact on the business. Unlimited growth potential – we strongly believe in and have a track record of promoting internally. Invaluable transferable skills – boost your interpersonal, research, organisation, outreach, and project management skills through experience and training. Inspiration and guidance – a chance to work closely with our high‑performing team and with the CEO and founder of the company. Travel opportunity – you will be attending our conferences. Your Responsibilities Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time. Event Planning: Plan sponsored VIP events, lunches, dinners, and after‑hours activities. Coordinate with venue staff to ensure all logistical details are in place. Provide on‑site support during events, ensuring everything runs smoothly. Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Monitor Notion updates and ensure accurate reflection on the sponsor portal. Quality‑check design aspects such as banners, signage, brochures, and other promotional materials. Requirements Bachelor’s degree in Business Administration, Event Management, Marketing, or a related field. Experience/knowledge in event planning, client management, or supplier research. Strong organisational, multitasking abilities, and detail‑focused mindset. Excellent communication, interpersonal, and negotiation skills. Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended. UK work permit (we do not sponsor visas). Start date: Flexible, ASAP The role is on‑site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market‑leading events throughout the year. Location: London, United Kingdom #J-18808-Ljbffr

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