Office Manager

2 weeks ago

Nuneaton, United Kingdom People Source Consulting trading as Experis Full time

Role: Office Manager / Business Operations Coordinator

Location: Nuneaton

Ability to pass a BPSS background check (required for government contractors in the UK).

Role Overview

The Business Operations Coordinator will play a key role in ensuring the smooth and efficient running of the Business Unit. This role involves coordinating and supporting Business Management, QHSE (Quality, Health, Safety & Environment), and Security functions while acting as the first point of contact for daily operational matters.

Key Responsibilities

Business Management

  1. Support Management, Commercial, and Project Teams in collating and producing management reports.
  2. Maintain and control file management systems.
  3. Arrange travel for staff using the company’s travel system, ensuring cost-effective bookings.
  4. Assist senior staff with expense recording.
  5. Provide administrative support for the implementation of the new ERP system.
  6. Perform general administrative tasks to support business operations.
  7. Collate and manage timesheet data, including working hours, holidays, sickness, and absences.
  8. Oversee office maintenance and liaise with the relevant Customer Support Team to resolve issues.
  9. Ensure appropriate management sign-off for all business processes.

Finance Support

  1. Consolidate and submit timesheet information for both direct and indirect staff to the Finance team for future ERP system uploads.

QHSE (Quality, Health, Safety & Environment)

  1. Ensure that all policies and procedures are in place, up to date, and communicated to the team.
  2. Coordinate and support non-compliance issues and implement resolutions.
  3. Track and report daily QHSE requirements for the Business Unit.
  4. Raise any QHSE concerns with Management.

Security

  1. Assist the Security Controller with BPSS (Baseline Personnel Security Standard) clearance applications for new personnel.
  2. Ensure existing security clearances remain valid and arrange security training where required.
  3. Liaise with HR regarding recruitment, training, and leaver processes.

Qualifications & Experience

Essential Qualifications

  1. Level 3 qualification (BTEC/Apprenticeship) or equivalent.

Preferred Qualifications

  1. Level 4/5 qualification (Foundation Degree or higher) in a relevant field.
  2. Proven experience in Business Unit/Operations Management.
  3. Strong working knowledge of ISO standards, QHSE regulations, and governance frameworks.
  4. Advanced Excel skills.

Preferred Experience

  1. Experience in a similar role within a government contracting or regulated environment.

Additional Requirements

  1. UK driving license.
  2. Ability to pass a BPSS background check (required for government contractors in the UK).

How to apply?

Please send a CV to danielle.chapman@experis.co.uk

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Office Administration and Administrative and Support Services

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