Executive Assistant to the Diocesan Secretary and CEO, EDBF

Executive Assistant to the Diocesan Secretary and CEO, EDBFWe're seeking an exceptional Executive Assistant to support our Diocesan Secretary and Chief Executive Officer whilst playing a pivotal role in the smooth running of our Diocesan office.Ely Diocesan Board of Finance, Ely, CambridgeshireFull-time, 35 hours per week. PermanentAbout the RoleWe're seeking an exceptional Executive Assistant to support our Diocesan Secretary and Chief Executive Officer while playing a pivotal role in the smooth running of our Diocesan office.This is a varied and rewarding position that combines high-level executive support with operational management, governance administration, and team leadership. You'll be at the heart of our organisation, managing complex diaries, clerking important meetings including Diocesan Synod and Bishop's Council, and overseeing our administrative team of three.What You'll Be DoingExecutive SupportProvide comprehensive administrative support to the Diocesan Secretary including diary management, correspondence, and stakeholder communicationsCoordinate strategic alignment of meetings and events across senior leadershipOffice & Operations ManagementManage day-to-day Diocesan office operations, resources, and facilitiesOversee budgets within delegated authority and ensure health & safety complianceGovernance & HRAct as Clerk for Diocesan Synod and Bishop's Council: prepare agendas, produce minutes, manage venuesServe as Elections Officer and maintain statutory registersCoordinate HR support for 46 staff members, including recruitment, onboarding, and appraisalsThe HR coordination is as a referral point to HR professionals who then handle the specific requirements.What We're Looking ForSenior administrative experience with a proven track record in executive support rolesLine management experience with ability to manage and motivate othersExperience handling strictly confidential information with complete discretionExceptional organisational skills and ability to manage complex workloads independentlyExcellent communication skills (written and verbal) including minute writingProactive problem-solver with a "can do" attitudeStrong relationship-building skills at all levelsMicrosoft Office proficiency and competency with Zoom/TeamsCommitment to safeguarding practice and policy adherenceExperience supporting and administering governing bodiesUnderstanding of and appreciation for Christian ethos and valuesKnowledge of the Church of England's life and workClean driving licence and access to own transportQualifications:We welcome applications from candidates with diverse educational backgrounds. Whether you have A-levels, a degree, or have built your expertise through professional experience, we're interested in your demonstrated ability to excel in this role.What We OfferA pivotal role at the heart of diocesan operationsOpportunity to work with diverse stakeholders across the Church of EnglandSupportive team environmentHybrid working options with some home working flexibilityThe chance to make a real difference to our diocesan communityPlease note: The role occasionally requires evening and weekend work (with prior arrangement) to clerk key meetings.Key dates and Job Description:Application deadline: Noon on Friday5 December 2025Shortlisting: Monday8 December 2025Interviews: Tuesday16 December 2025Appointment confirmation: Thursday 18December 2025Further information about this position can be found in the Job Description - click here .How to ApplyTo apply, please submit your CV and a cover letter explaining why you're interested in this role and how your experience meets the requirements outlined above.The Diocese of Ely is committed to creating and sustaining a diverse and inclusive workforce which represents our context and wider community. We are aware that those of Global Majority Heritage/United Kingdom Minority Ethnic (GMH/UKME), women, and disabled people are currently under-represented among our clergy and workforce, and we particularly encourage applications from those with the relevant skills and experience that will increase this representation.#ExecutiveAssistant #ChurchOfEngland #Cambridgeshire #AdminJobs #NonProfitFirst published on: 25th November 2025 #J-18808-Ljbffr