Support Secretary Community Paediatrics

Job Summary The Community Paediatric service at Poole Hospital is seeking to recruit an experienced support secretary for 30 hours per week. The Community Paediatric team is located at Poole Hospital within the Women, Children and Oncology Directorate. The community service has consultants who focus on four main areas of practice: neuro disability, social paediatrics, educational medicine and public health. Many of the children referred to this service present with multiple and/or complex conditions including behavioural difficulties. The service is also responsible for child protection and safeguarding children duties. You may be required to help Acute Paediatrics as a support secretary dependent on where help required. Interview Date: Friday 12th December 2025 Main duties of the job The support secretary post will be a key role in the community administrative teams, using audio typing skills to produce high levels of patient related correspondence and reports. The post holder(s) will also contribute to the general daily activities of the office such as responding to telephone enquiries, filing activities and other specific key activities that are the responsibility of the Paediatric teams. There will be a requirement to deal with any child protection/safeguarding liaison/communication as required (training will be provided). Applicants will have a broad spectrum of administration skills and demonstrable typing skills. In addition to this, applicants should have excellent communication skills, attention to detail and a willingness to work as part of a team. About us UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service‑specific questions at interview. If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions. UHD has active networks including Women, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes. AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process. Details Date posted: 24 November 2025 Band: Band 3 Salary: £24,937 to £26,598 a year pro rata Contract: Fixed term Duration: 6 months Working pattern: Part‑time, Flexible working Reference number: 153‑SP05277‑A Job location: Poole Hospital, Poole, BH15 2JB Person Specification Qualifications (Essential) GCSE English and Maths RSA II/III or equivalent Audio typist Qualifications (Desirable) ECDL Experience (Essential) Previous NHS Experience Technical Skills (Essential) Excellent communication skills, both written and verbal Demonstrable PC and secretarial skills Excellent telephone manner Good organisational skills with ability to multi task Time management skills Knowledge (Essential) Knowledge of hospital computer systems including CAMIS and EPR Diary management Knowledge (Desirable) Knowledge of various agencies associated with children’s services Personal attributes (Essential) Ability to work on own initiative but remain a team member Patient and calm nature Ability to prioritise workload Positive and caring attitude Ability to work under pressure with predictable interruptions Personal attributes (Desirable) Adaptable to different situations Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. UK Registration Applicants must have current UK professional registration. For further information please see NHS Careers website. Employer details University Hospitals Dorset NHS Foundation Trust Poole Hospital, Poole, BH15 2JB #J-18808-Ljbffr